Position: [DS1] Business Coordinator – Payroll and Benefits Administration

About Us

At Spruce Lodge, “Putting People First” isn’t just a tagline; it’s how we operate every day.

We are a vibrant Campus of Care supporting over 350 seniors across long-term care, affordable housing and life lease communities in Stratford, Ontario.

Our 128-bed municipal long-term care home is owned by the County of Perth, City of Stratford and Town of St. Marys and we are proud of our strong governance, stable leadership and progressive approach to care.

Spruce Lodge has approximately 280 staff members.

Responsibilities

As a Business Coordinator in the Spruce Lodge Business Office, the successful candidate will provide administrative and accounting support for the Spruce Lodge Continuum of Care, ensuring that all financial functions are carried out in accordance with the financial and business practices of the organization and legislated requirements.

The primary role of this position is Payroll and Benefits Administration.

This position will be a full-time position (40 hours per week) and reports to the Director of Finance & IT

Job responsibilities include:

· Processing Payroll – run the organization’s bi-weekly payroll cycle, calculating wages, overtime and shift premiums

· Deductions & Taxes – Manage tax withholdings, benefit and pension plan contributions, garnishments and court-ordered deductions

· Reconciling & Reporting – Balance payroll registers, create general ledger journal entries and assist with year-end tax filings

· Managing the employee benefit and pension plans

· Record Keeping – Maintain up-to-date personnel files, processing new hires, pay rate changes and terminations

· Preparing year-end employee tax slips (T-4’s)



and submitting governing filings to meet deadlines

· Support & Compliance – Answer employee pay inquiries and ensure adherence to local labour and tax regulations and the local collective agreement

· Various other duties as assigned in regards to the day-day operations and responsibilities of the Spruce Lodge Business Office

Qualifications

· High school diploma required

· Post-secondary degree or diploma in business/ commerce with a major in accounting preferred

· Professional credentials such as Payroll Compliance Practitioner (PCP) a strong asset

· Relevant experience in hands-on payroll processing

· Experience working in the long-term care sector an asset

· Above average computer skills and accounting software experience

· Proficiency with payroll platforms (such as CCIM-Quadrant or comparable HRIS system) and time capture platforms (such as Staff Schedule Care) an asset

· Proficiency in Excel and Word

· Excellent communication and problem-solving skills

· Experience working as part of a business team

· Flexibility to work occasional overtime as the position requires

· Completion of Vulnerable Sector Screening upon hire

Benefits

Spruce Lodge offers a competitive compensation package, a registered pension plan with a company match at 9% , comprehensive benefits, a paid lunch and complimentary meal, free parking. We provide a work environment with continuous learning opportunities.

We thank those who apply however only qualified applicants will be contacted for an interview. Please forward your resume through indeed by October 14, 2026.

[DS1]

Advantages:

- Company pension
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Business Coordinator/Payroll and Benefits (Stratford)
🏢 SPRUCE LODGE HOME FOR THE AGED
📍 Stratford