About Us

We are a Vancouver accounting firm with a team of approximately 25 professionals. We pride ourselves on providing high-quality audit, accounting and tax services while maintaining a friendly, professional, and supportive workplace.

We are looking for an organized, personable, and detail-oriented Accounting Firm Administrator & Bookkeeper to join our team. This is a varied role that combines front-desk reception, office administration, and basic bookkeeping responsibilities.

About the Role

You will be one of the first points of contact for our clients and will play an important role in keeping the office running smoothly. You will work closely with our accountants and management team and will have the opportunity to take ownership of a variety of administrative and bookkeeping tasks.

The ideal candidate is someone who enjoys working with people, is comfortable with numbers, and takes pride in keeping things organized and accurate.

Key Responsibilities

Reception & Client Service

- Greet clients and provide a warm, professional first point of contact
- Answer and direct incoming phone calls and emails
- Schedule client appointments and meetings
- Receive and distribute mail, courier deliveries, and documents
- Assist clients with general administrative questions and requests
- Maintain a professional and welcoming reception area

Office Administration

- Manage day-to-day office administration and organization
- Maintain electronic and physical client files
- Prepare, scan, copy, organize, and distribute documents
- Coordinate office supplies and liaise with vendors
- Assist with staff scheduling and internal office coordination
- Support partners, managers and accountants with administrative tasks
- Track important deadlines and follow up on outstanding items
- Assist with client onboarding and administrative processes

Bookkeeping & Accounting Support

- Perform basic bookkeeping and data-entry tasks
- Process accounts receivable




- Prepare and record invoices and payments
- Follow up on outstanding client balances when required
- Provide general bookkeeping support to the accounting team

Qualifications

- Previous experience in an accounting firm or professional-services environment is an asset
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Professional, friendly, and comfortable interacting with clients
- Proficiency with Microsoft Office, particularly Outlook, Word, and Excel
- Ability to handle confidential client and financial information with discretion
- Ability to manage multiple priorities in a busy office environment

What We're Looking For

We're looking for someone who is reliable, organized, personable, and willing to pitch in wherever needed. Because this is a small-to-medium-sized firm, every team member plays an important role.

This position would suit someone who enjoys variety in their day, is comfortable switching between client-facing responsibilities and behind-the-scenes administrative or bookkeeping work and wants to become a valued member of a close-knit accounting team.

What We Offer

- $50,000 - $55,000 annual salary, based on experience
- Full-time, Monday–Friday position
- Full medical and dental benefits (provided after 90 days of employment)
- Reliable position with an established Vancouver accounting firm
- Friendly and professional team environment
- Opportunity to develop both administrative and bookkeeping skills
- Variety in day-to-day responsibilities
- Opportunity for long-term growth within the firm

How to Apply

Please submit your resume and a brief cover letter explaining your relevant experience and why you are interested in joining our team.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $50,000.00-$55,000.00 per year

Benefits

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Accounting Firm Administrator & Bookkeeper (Vancouver)
🏢 De Visser Gray
📍 Vancouver