Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to ensure our office runs smoothly and professionally.

Whether managing correspondence, coordinating schedules, or handling clerical tasks, you’ll be at the heart of our operations, making a positive impact every day.

Duties

- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
- Organize and maintain filing systems—digital and physical—to ensure easy retrieval of documents
- Provide excellent customer support by addressing inquiries via phone, email, or in person with friendly and clear communication
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Support clerical tasks such as proofreading documents, preparing reports, and managing correspondence
- Handle basic bookkeeping duties using QuickBooks to track expenses and invoices in a timely manner

Experience





- Proven office experience demonstrating strong organizational skills and attention to detail
- Prior clerical experience with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and managing multi-line phone systems in a fast-paced environment
- Customer service experience providing skilled support over the phone or in person
- Knowledge of medical or dental office procedures is a plus, including familiarity with front desk operations and patient scheduling
- Familiarity with QuickBooks for bookkeeping tasks is highly desirable
- Strong computer skills including typing accuracy, proofreading ability, and familiarity with office equipment such as scanners and fax machines

Join us to be part of a vibrant team dedicated to delivering outstanding administrative support! We value energetic individuals who thrive on organization, communication excellence, and providing top-tier customer service. This paid position offers an engaging environment where your skills will directly contribute to our success. Pay: $21.00-$29.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Vision care

Work Location: In person

📌 Administrative Assistant (Alliston)
🏢 Capstone Renovations
📍 Alliston