Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an effective, welcoming environment where everyone can thrive.

This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records and financial information.
- Organize files, documents, and correspondence through effective filing systems—both physical and digital—ensuring quick retrieval and confidentiality.
- Support bookkeeping activities such as invoicing, billing, and basic bookkeeping using QuickBooks or similar software.
- Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members.
- Handle clerical tasks including proofreading documents, preparing reports, and managing office supplies to keep the workspace organized and efficient.
- Provide customer support by responding promptly to inquiries via phone or email, ensuring a positive experience for clients and visitors.




- Support medical or dental office operations by managing patient records, appointment scheduling, and ensuring compliance with confidentiality standards when applicable.

Experience

- Proven clerical or administrative experience in an office environment is preferred.
- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic accounting software such as QuickBooks.
- Demonstrated ability in data entry with high accuracy and attention to detail.
- Experience working in a medical or dental office setting is a plus—familiarity with front desk procedures like patient check-in/out and medical record management is advantageous.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Exceptional communication skills with skilled phone etiquette and customer service orientation.
- Basic computer skills including typing speed, proofreading documents for errors, and familiarity with multi-line phone systems.
- Previous experience in bookkeeping or financial recordkeeping is desirable but not mandatory; training will be provided for the right candidate.

Join us as an Administrative Assistant and become an essential part of our vibrant team! Bring your enthusiasm, organizational prowess, and dedication to excellence—help us create a seamless office experience that supports our mission of delivering outstanding service every day! Pay: $19.76-$31.05 per hour

Expected hours: 30.0 per week

Benefits

- Dental care
- Life insurance

Work Location: In person

📌 Administrative Assistant (Kitchener)
🏢 ashenbankcopse
📍 Kitchener