Part-time Administrative Assistant

DURATION: 10 Month (September to June)

Position Overview

- Job Title: Part-Time Administrative Assistant
- Reports To: Director of Operations
- Type: Part-Time 10-15 hours per week
- Independent school setting requires warmth, discretion, and independent organization.

Key Responsibilities

Reception and Communication

- Greet students, parents, and visitors with a warm, professional demeanor at the front desk.
- Answer, screen, and direct incoming phone calls and general school emails.
- Sort and distribute daily mail, packages, and internal correspondence.

Student and Staff Records
- Assist with the maintenance of accurate student enrollment files, attendance tracking, and data systems.
- .Assist with computer systems, updates and attendance
- Assist with new student registrations and records requests.

Office Management and Support
- Monitor and order routine office supplies and instructional materials.
- Update the school calendar, announcements,handbooks and other correspondence.
- Provide basic bookkeeping support.

Qualifications
- Minimum - High school diploma required; post-secondary certification in office administration or secretarial work in a school setting preferred.
- Experience: Minimum 2 years of general office experience,



ideally within an educational or independent school environment. Certification in general office administration is required.
- Skills: Proficiency in standard office software (Microsoft Office, Google Workspace) and school data management systems.
- Bookkeeping and accounting experience is an asset;
- Minimum net keyboarding speed 50 wpm (copy of certified supervised typing test required);
- Proven intermediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software;
- Ability to organize and prioritize a wide range of duties effectively and efficiently, and to work accurately under pressure at a high level of quality with constant disruptions;
- Exceptional interpersonal skills and the ability to communicate effectively, both orally and in writing, with students, employees, and the public;
- Demonstrated ability to work at the level of independence and with the degree of initiative appropriate to the position.
- Exceptional interpersonal communication, acute attention to detail, and a strict commitment to student data privacy and confidentiality.

Pay: From $19.76 per hour Expected hours: 13.0 per week

Benefits

- Extended health care
- In office parking

Work Location: In person

📌 Administrative Assistant (Kelowna)
🏢 Kelowna Waldorf School
📍 Kelowna