: Administrative Assistant

STATUS: Full-time, Hourly Position

Location: Roblin, Manitoba

JOB OPPORTUNITY:

Bell Lumber & Pole MB ulc, formerly Roblin Forest Products, is hiring a Yard Labourer to join our team in Roblin, MB. Our company is 115+-year-old family-owned and operated business with operations in both Canada and the United States. We are a manufacturer of wooden utility poles, fence posts, firewood and mulch.

We are looking for highly motivated candidates with initiative to complete a job with excellence. We want candidates who are self-starting, reliable and dependable. Our company offers a competitive wage structure and comprehensive benefit package.

For the Bell family of companies, our mission statement is something that captures the heart of our employees at every level. We work hard so that the profit of the company is used: TO RADICALLY LOVE AND INFLUENCE LIVES. This mission is lived out internally through our values-driven workplace and externally through our passion for giving back and serving communities both near and far.

JOB PURPOSE:

This position supports our Operations, Sales, Logistics, Quality, Accounting and Environmental, Health & Safety Departments and is responsible for data entry, auditing, and reporting of key production metrics. Job-Share partners will be expected to work as part of one team to embrace the company’s mission of radically loving and influencing lives, actively demonstrating the values of excellence, stewardship, and entrepreneurial spirit in both behavior and attitude.

RESPONSIBILITIES

OPERATIONS

- Audit and record daily treating, framing, yard change, receiving and peeler/slasher/incisor data
- Monthly, prepare month-end reports and submit to Finance
- Assist with inventory counts
- Assist with walk ins for firewood/mulch sales
- Ensure all reports are submitted to the appropriate Finance team members and filed on site




- Assist with data entry for weekly level 10 meetings

LOGISTICS/ACCOUNTING
- Gather daily fuel delivery purchase orders and submit to the finance team
- Gather and submit freight invoices to the finance team
- Prepare and code invoices for approval
- Create purchase orders as needed and assist in purchase order log for yard sales
- Maintain accounting reports including: Scale, Inbound, Barkie (pre-production poles), Outbound, Non-pole
- Print and send outbound bills of lading to dispatch
- Document, scan and send inbound fiber load slips to finance team daily
- Replenish petty cash and create petty cash report

ENVIRONMENTAL, HEALTH & SAFETY
- Manage record keeping for Environmental Health & Safety forms, Safety Data Sheets and reports
- Track safety meeting attendance and lesson completion
- Manage safety lesson plans, QR code postings, and documentation
- Prepare agendas, follow-up items, and updates for leadership
- File incident reports

EMPLOYEE-HR HELP DESK
- Process bi-weekly payroll in ADP
- File all employee forms per Human Resources and maintaining local/supervisor employee files
- Ensure New Hire onboarding is done on a timely basis, as coordinated with Human Resources

MISCELLANEOUS
- Answer phones and direct calls to appropriate team member
- General support such as sending mailings, typing letters, filing, copying, etc.
- Run errands and make deliveries as needed
- Coordinate with the cleaning company to make sure office areas are cleaned weekly




- Maintain and distribute adequate inventory of office supplies
- Complete Service Center projects as needed for other departments
- Provide ideas and solutions to Management and/or IT to improve processes and systems to increase efficiency
- Other projects and tasks as requested

JOB QUALIFICATIONS:

Education

- Minimum Requirement of High School Diploma or equivalent
- 2-year or BA degree preferred
- Accounting experience a plus

Experience:
- Proficient in Microsoft Office Suite
- Understanding of math and volumes is required
- Proficient in basic math skills and Excel formulas
- Familiar with Metric and American (or English) Standard systems

SKILLS AND COMPETENCIES:
- Prioritize and plan work activities, use time efficiently and develop realistic action plans with detailed follow through
- Ability to stay on task without direct supervision
- Demonstrates strong verbal and written communication skills
- Ability to use critical thinking skills and creatively solve problems
- Ability to use interpersonal skills to build strong cross-functional team relationships
- Ability to learn and comprehend recent technical skills and knowledge
- Effective in handling ambiguity and managing through change

WORK ENVIRONMENT/PHYSICAL DEMANDS To perform the duties of this job, the employee is required to use the computer for long periods of time in a sitting position. Employee must also be able to lift up-to 25lbs. Bell Lumber & Pole Co. is an equal opportunity employer, and we fully comply with all such applicable employment laws and regulations

Please forward your resume to [email protected]

Job Type: Full-time

Pay: From $21.00 per hour

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Location:
- Roblin, MB (required)

Work Location: In person

📌 Administrative Assistant/Receptionist (Roblin)
🏢 Bell Lumber & Pole
📍 Roblin