Job Overview

We are seeking a dynamic and highly organized Administrative Assistant/Secretary to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure smooth communication across departments. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help our office run efficiently and effectively.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using Mitchell Connect, Mitchell Cloud Glass, QuickBooks, Dext, Collision Link and Parts Bridge software to maintain up-to-date records and process parts orders
- Organize and file documents systematically, ensuring easy retrieval and compliance with office procedures
- Assist with bookkeeping and financial recordkeeping using QuickBooks and Dext
- Provide excellent customer support by responding promptly to inquiries via phone, email, or in person
- Managing appointment scheduling, customers records, and insurance documentation
- Handle clerical tasks such as proofreading documents, preparing correspondence,



and managing office supplies

Qualifications

- Proven clerical or administrative experience with strong organizational skills and attention to detail
- Experience with QuickBooks or other bookkeeping software is highly desirable
- Outstanding computer skills including data entry and familiarity with multi-line phone systems
- Strong customer service skills with professional phone etiquette and a friendly demeanor
- Ability to perform filing, proofreading, and document management efficiently
- Practical set of skills and knowledge of estimating software Mitchell Connect, Mitchell Cloud Glass, as well as familiarity with DR repair program and MPI policies is strongly desired
- Previous experience working with MPI or other auto insurance will be considered an asset; relevant experience in customer support or front desk roles is valued highly

Join us to be part of a vibrant team dedicated to supporting our organization’s success through exceptional administrative excellence!

Pay: $16.40-$20.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Administrative Assistant/Secretary (Grunthal)
🏢 Steve's Custom Truck u0026 Auto
📍 Grunthal