Job Summary

New Millenium Tire Centre is looking for a dependable, organized, and professional Administrative & Bookkeeping Coordinator to join our Surrey location.

This position combines front-desk customer service, office administration, and bookkeeping. We are looking for someone who is confident dealing with customers, answering phones, managing office paperwork, and maintaining accurate financial records using QuickBooks.

The ideal candidate is detail-oriented, reliable, comfortable working independently, and able to stay organized in a busy service workplace. Additional language skills, including Punjabi, are considered an asset.

We are actively interviewing qualified candidates and are prepared to move quickly with the right person. Immediate or near-immediate availability is considered an asset.

Key Responsibilities

- Greet customers and provide professional front-desk service
- Answer incoming phone calls, emails, and customer inquiries
- Prepare customer invoices and process payments
- Enter and maintain transactions in QuickBooks
- Manage Accounts Receivable and Accounts Payable
- Apply customer payments accurately to outstanding invoices
- Prepare and review customer statements
- Assist with account and payment reconciliations
- Follow up professionally on outstanding customer balances
- Maintain accurate customer and vendor records
- Enter supplier bills and record payments
- Organize invoices, receipts, statements, and accounting documents
- Perform general data entry and administrative duties
- Maintain electronic and physical filing systems
- Assist with scheduling and customer appointments when required
- Communicate with technicians and management regarding customer work and invoices
- Assist management with reports and other administrative tasks
- Maintain confidentiality of customer, employee, and company information
- Help keep the front office organized and operating efficiently

Required Qualifications




- Previous QuickBooks experience
- Previous bookkeeping, accounting assistant, or financial administration experience
- Experience with invoicing and payment processing
- Understanding of Accounts Receivable and Accounts Payable
- Comfortable working with customer statements and account balances
- Strong computer and data-entry skills
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Qualified telephone and customer-service skills
- Strong written and verbal English communication skills
- Ability to manage multiple tasks in a busy environment
- Reliable, punctual, and dependable

Additional Assets
- 2+ years of bookkeeping or administrative experience
- Strong working knowledge of QuickBooks
- Experience with Microsoft Excel and Microsoft Office
- Experience performing account reconciliations
- Experience handling commercial customer accounts
- Previous experience in a tire shop, automotive business, trucking company, transportation company, or other service-based business

What We Are Looking For We are looking for someone who is:
- Professional and friendly with customers
- Accurate and detail-oriented
- Organized under pressure
- Confident handling financial information
- Comfortable working independently
- Able to follow through on tasks without constant supervision
- Honest and trustworthy
- Reliable and punctual
- Comfortable speaking with customers regarding invoices and outstanding balances
- Able to prioritize tasks in a busy front-office environment
- Interested in a stable, long-term position

Compensation & Perks




- $26.00–$30.00 per hour, depending on bookkeeping, QuickBooks, administrative, and customer-service experience
- Health and dental advantages available upon eligibility
- Full-time, permanent position
- Stable, long-term employment opportunity

Job Details Job Type: Full-time, permanent

Work Location: In person — Surrey, BC

Preferred Start Date: As soon as possible

How to Apply

Please submit your résumé through Indeed and complete the screening questions included with the application.

Candidates selected for an interview may be asked to complete a short, job-related bookkeeping, QuickBooks, and customer-service assessment.

Pay: $26.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits

- Company events
- Dental care
- Extended health care
- On-site parking
- Store discount

Application question(s):
- How many years of QuickBooks experience do you have?

Less than 1 year 1–2 years

3–5 years

5+ years

- How many years of bookkeeping or accounting-related experience do you have?

Less than 1 year 1–2 years

3–5 years

5+ years

- Are you comfortable handling Accounts Receivable, Accounts Payable, invoicing, customer payments, and account reconciliations?

Yes No
- Briefly describe the bookkeeping responsibilities you handled in your most recent position.
- What accounting or bookkeeping software have you used previously?
- Are you comfortable professionally following up with customers regarding overdue invoices or outstanding balances?

Yes No
- Do you have experience working in a customer-facing administrative or front-desk position?

Yes No
- Are you available to work full time, on-site at our Surrey location?

Yes No
- If selected, when would you be available to start?
- Do you speak any additional languages that may be useful in a customer-service environment? If yes, please list them.

Work Location: In person

📌 Administrative & Bookkeeping Coordinator (Surrey)
🏢 NEW MILLENIUM TIRE CENTRE
📍 Surrey