Automotive Accounting Clerk

Pacific Nations Auto Sales & Finance Ltd. – Campbell River, BC

Pacific Nations Auto Sales & Finance is looking for a highly organized and detail-oriented Automotive Accounting Clerk to join our team.

This is a broad, hands-on automotive accounting and dealership administration position working alongside our Controller and accounting team.

While vehicle inventory accounting and administration will be a primary area of responsibility, this is not strictly an accounting or inventory position. The successful candidate will be involved in a variety of administrative and operational functions throughout the dealership and will be cross-trained to provide coverage within our accounting department when required.

Pacific Nations has been in business for 9 years, employs approximately 15 people and sells 35–50 vehicles per month. We are one of BC’s highest-rated automotive dealerships on Google, with a 4.9-star rating and more than 1,400 customer reviews, and are proud to be part of the Steve Marshall Group.

Primary Responsibilities

Vehicle Inventory & Accounting

- Stock purchased vehicles and trades into PBS
- Maintain accurate vehicle inventory records
- Process vehicle purchase invoices and inventory-related payables
- Track inventory-related receivables
- Ensure costs are accurately assigned to the correct vehicle and stock number
- Post transportation, auction, mechanical, reconditioning and other vehicle costs
- Maintain acquisition and ownership documentation
- Track purchased vehicles that have not yet arrived
- Maintain wholesale vehicle records
- Track sold vehicles through completion of the inventory process
- Assist with inventory and accounting reconciliations
- Investigate and resolve discrepancies

Vehicle Transportation & Administration
- Arrange transportation for incoming and outgoing vehicles
- Communicate with transportation companies and vendors
- Coordinate vehicle pickups and deliveries
- Track vehicles while in transit
- Confirm vehicle arrivals
- Maintain transportation documentation
- Ensure transportation charges are allocated to the appropriate vehicle




- Follow up on delays or transportation issues
- Maintain accurate vehicle location and status information

Floor Plan Administration
- Maintain floor-plan records
- Assist with adding vehicles to floor plan
- Coordinate floor-plan payouts on sold vehicles
- Reconcile floor-plan records against dealership inventory
- Investigate discrepancies and outstanding items

Physical Inventory Control Complete a weekly physical inventory audit to ensure every vehicle owned by the dealership is accounted for.

This includes physically verifying vehicles on site and maintaining documented locations for vehicles that are:

- In transit
- At service or reconditioning facilities
- Off-site
- Sold and awaiting delivery
- Otherwise temporarily away from the dealership

Inventory records should reconcile between physical inventory, PBS and floor-plan records. General Accounting & Dealership Administration

As part of our accounting and administrative team, this position will also be cross-trained and may assist with:

- Accounts payable
- Accounts receivable
- Invoice entry and coding
- Vendor reconciliations
- Banking and deposits
- Credit-card reconciliations
- Deal-file administration
- Funding and receivable follow-up
- Accounting records and filing
- Vendor communication
- General dealership administration
- Other accounting and administrative duties as required
- Providing coverage for other members of the accounting team during vacations, absences and high-volume periods

Who We’re Looking For We’re looking for someone who is:
- Highly organized and detail-oriented
- Comfortable working with numbers
- Strong with computers and administrative systems
- Able to manage multiple priorities at the same time




- Comfortable communicating with vendors and transportation companies
- Willing to pick up the phone and solve problems
- Able to investigate discrepancies and follow them through to resolution
- Comfortable working independently
- Equally comfortable working as part of a team
- Flexible and willing to assist in different areas of the dealership when required

Automotive dealership experience is strongly preferred. Previous experience in dealership accounting, inventory administration, AP/AR, deal administration, vehicle administration or another automotive office position would be particularly valuable.

PBS Systems experience is an asset.

We believe in cross-training our accounting team. Each person will have primary areas of responsibility, but everyone should have enough understanding of the department to support one another when required.

About Pacific Nations

Pacific Nations Auto Sales & Finance has served Vancouver Island and customers throughout British Columbia for 9 years.

We currently employ approximately 15 people and sell 35–50 vehicles per month.

We’ve built a strong reputation for customer experience, earning a 4.9-star Google rating from more than 1,400 customers.

We’re also proud to be part of the Steve Marshall Group, combining the resources and experience of an established automotive organization with the culture and flexibility of a locally operated dealership.

Position: Full-Time Automotive Accounting ClerkLocation: Campbell River, BCAutomotive Experience: Strongly preferredPBS Systems Experience: An asset

If you have automotive dealership accounting or administrative experience and enjoy a role where no two days are exactly the same, we’d like to hear from you.

Please apply with a resume outlining your relevant automotive, accounting and administrative experience.

Pay: $22.00-$25.00 per hour

Advantages

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Automotive Accounting Clerk (Campbell River)
🏢 Pacific Nations Auto Sales
📍 Campbell River