Overview A senior's Housing facility in Winnipeg seeking a dynamic and detail-oriented Bilingual Office Assistant fluent in English and French to join our vibrant team. This role offers an exciting opportunity to support daily office operations, enhance customer interactions, and ensure smooth administrative workflows. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive attitude to contribute to our welcoming and productive office environment.

This paid position is perfect for someone eager to develop their administrative expertise while making a meaningful impact.

Responsibilities

- Greet visitors and manage front desk duties with professionalism and warmth, ensuring a positive first impression.
- Handle multi-line phone systems, directing calls accurately and courteously in both English and French.
- Perform data entry tasks with precision using Microsoft Office, Google Workspace, and other relevant software tools.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
- Assist with appointment scheduling, calendar management, and coordinating meetings or events.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Provide excellent customer service by addressing inquiries promptly and professionally, whether in person or over the phone.
- Conduct clerical tasks such as proofreading documents, managing correspondence,



and supporting administrative projects.
- Support medical or dental office operations if applicable, including patient check-in/out procedures and medical record management.
- Maintain office supplies inventory and ensure the workspace remains tidy and organized.

Experience

- Proven office experience with familiarity in clerical duties, data entry, filing, and customer service roles.
- Experience working with multi-line phone systems and providing exceptional phone etiquette.
- Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Docs), and basic bookkeeping tools like QuickBooks.
- Prior experience in medical or dental offices is a plus but not required; relevant healthcare support experience is advantageous.
- Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Excellent written and verbal communication skills in both English and French; ability to proofread documents accurately.
- Knowledge of office equipment such as photocopiers, scanners, fax machines, and front desk technology.

Join us to be part of a dedicated team that values professionalism, efficiency, and exceptional service! We are committed to providing a supportive environment where your skills can flourish while contributing to our mission of delivering outstanding administrative support across diverse settings. Pay: $16.00-$27.86 per hour

Work Location: In person

📌 Bilingual Office Assistant (English/French) (Winnipeg)
🏢 Foyer Vincent
📍 Winnipeg