Bookkeeper / Accounting & Billing Coordinator

Part time: Monday to Friday 1pm to 5pm

About the Role

We are looking for an experienced, organized, and detail-oriented Bookkeeper / Accounting & Billing Coordinator to join our healthcare/rehabilitation clinic.

This position is ideal for someone who has hands-on experience with bookkeeping, accounts receivable, invoicing, payment reconciliation, payroll, and expense tracking.

The successful candidate will be responsible for ensuring that invoices are submitted accurately, payments received from third-party funders are properly matched to invoices, payroll is processed on time, and financial records remain accurate and organized.

Key Responsibilities

Third-Party Billing & Accounts Receivable

● Prepare and submit invoices to third-party funders, including ICBC, WorkSafeBC (WSBC), AFU and other funding programs

● Track submitted invoices and payments

● Match incoming payments to the correct client/invoice

● Identify missing, short, or incorrect payments and investigate discrepancies

● Maintain accurate accounts receivable records

● Follow up on outstanding invoices and unpaid balances

● Reconcile billing records with payments received

● Ensure invoices are submitted accurately and within required timelines

Bookkeeping & Financial Records

● Enter and maintain financial transactions

● Track and categorize company expenses

● Maintain organized records of invoices, receipts, payments and expenses

● Reconcile accounts and identify discrepancies

● Assist with monthly bookkeeping and financial reporting

● Maintain accurate and confidential financial information

Payroll

● Process biweekly payroll

● Review employee hours and timesheets for accuracy

● Ensure payroll information is entered correctly and on time

● Maintain payroll records

● Assist with payroll-related documentation and adjustments

General Accounting Support





● Assist with accounts payable and accounts receivable

● Track outstanding amounts and payments

● Communicate with internal staff regarding billing and payment discrepancies

● Prepare reports and summaries for management

● Assist with other accounting and administrative tasks as required

Qualifications

● 2+ years of bookkeeping, accounting, accounts receivable, or related experience preferred

● Experience with payroll processing

● Strong understanding of accounts receivable and payment reconciliation

● Experience preparing and sending invoices

● Strong Excel/Microsoft Office skills

● Experience with accounting or bookkeeping software

● Excellent attention to detail and accuracy

● Strong organizational and time-management skills

● Ability to work independently and meet deadlines

● Ability to handle confidential financial information

● Strong written and verbal communication skills

Assets

Experience with

● ICBC billing

● WorkSafeBC/WSBC billing

● Healthcare or rehabilitation clinic billing

● Third-party insurance billing

● High-volume invoicing and payment reconciliation

● QuickBooks or similar accounting software

● Payroll software

What We Are Looking For

We are looking for someone who is very detail-oriented, reliable, organized, and comfortable taking ownership of financial tasks.

The person in this role should be able to look at an invoice, track the payment, match the payment to the correct account, identify discrepancies, and follow through until the account is accurately reconciled.

Experience working with third-party healthcare funding and insurance billing is a solid asset.

Candidates with strong bookkeeping, payroll, accounts receivable, and third-party healthcare billing experience may be considered toward the higher end of the range.

Pay: $20.00-$23.00 per hour

Education

- Secondary School (preferred)

Experience:
- Office: 2 years (preferred)

Work Location: In person

📌 Bookkeeper / Accounting & Billing Coordinator (Delta)
🏢 Swift Health Services
📍 Delta