Job Title: Bookkeeper & Office Manager (Wholesale Food Industry)

Location: Dolphin Village Specialty Foods, Dieppe NB

Job Type: Full-time

Hours: Monday to Friday, 8:00 AM to 4:00 PM (35 hours)

Salary Range: $24.00 - $28.00 / hour (Commensurate with experience)

About Us

We are a small specialty food wholesaler with a long-standing reputation for excellent products and excellent customer service. Our fast-paced office relies on teamwork and clear communication. We are looking for an organized and energetic Office Manager & Bookkeeper to handle our day-to-day operations, keep our office running smoothly, and support our clients.

The Role In this role, you will manage our essential financial tracking using Sage, keep our paperwork organized, and serve as a friendly, helpful point of contact for our wholesale customers and vendors. If you enjoy a mix of independent data work and active communication in a dynamic industry, this is the job for you.

What You Will Do

Financial Management (Bookkeeping):

- Payables (AP): Review, log, reconcile and pay supplier invoices on time, keeping a close eye on vendor terms.
- Receivables (AR): Generate accurate client invoices, make deposits, apply received payments, respond to client billing inquiries, send out monthly statements and professionally follow up on outstanding accounts.
- Payroll: Minimal payroll duties, entering of hours bi-weekly.
- Sage Tracking: Maintain all financial records within Sage accounting software, perform account reconciliations, and prep month-end reports for the accountant.

Office Operations & Customer Service:

- Customer Support: Answer phone calls and emails from customers and vendors, regarding customer orders, vendor payments etc.
- Office Organizing:



Maintain orderly digital and physical files, manage office supplies, and coordinate incoming and outgoing mail.
- Team Collaboration: Work closely with our warehouse and customer service team to ensure the business runs smoothly.

What We Are Looking For

- Education & Experience: College diploma in accounting/business administration OR equivalent practical work experience.
- Background: 2+ years of experience in bookkeeping and office management, preferably within distribution/ wholesale.
- Software Skills: Strong proficiency with Sage accounting software (or similar software) is an asset. Comfort using Outlook, Excel, Word, and Google Workspace is also essential.
- Strong Communicator: Excellent written and spoken skills, with a patient and helpful approach to handling customer calls. Bilingualism is an asset but not a requirement.
- Detail-Focused: Ability to balance accounts and keep on top of issues.

What We Offer

- Competitive salary tailored to your specific experience level.
- Top level group insurance plan including health, dental, and vision coverage.
- Employee Profit Sharing Plan
- Consistent daytime schedule (Monday to Friday, 8:00 AM to 4:00 PM).
- Two weeks paid vacation and time off during December Holidays
- On-the job training and availability of upper management for guidance
- A stable, welcoming team environment

How to Apply Please send your resume and a brief cover letter explaining why you would be a great candidate for this position to [email protected] .

Pay: $24.00-$28.00 per hour

Expected hours: 35.0 per week

Benefits

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Profit sharing

Work Location: In person

📌 Bookkeeper & Office Manager (Dieppe)
🏢 Dolphin Village
📍 Dieppe