Cleaning Operations Coordinator

Aisling Baile Inc.

Invermere, BC | Full-Time

Aisling Baile Inc. is a fast-growing short-term rental property management company operating across British Columbia and Alberta. We manage approximately 300 vacation rental properties and support a large seasonal cleaning operation across multiple communities.

We are looking for a highly organized, calm-under-pressure Cleaning Operations Coordinator to help manage the day-to-day flow of our cleaning department.

This role is perfect for someone who loves organizing moving pieces, solving problems quickly, communicating with a large team, and making sure nothing falls through the cracks.

If you enjoy fast-paced work, changing priorities, schedules, logistics, and keeping a busy operation running smoothly, this could be a great fit.

What You'll Be Responsible For

Daily Cleaning Schedule

· Build and manage the daily cleaning schedule

· Assign cleaners to properties based on location, workload, skill level and availability

· Monitor same-day turnovers and cleaning progress throughout the day

· Reassign cleans when call-outs or unexpected issues arise

· Coordinate last-minute changes caused by early arrivals, late departures or additional bookings

· Ensure all required cleans are assigned and completed on time

· Balance workloads fairly across the cleaning team

Cleaner Communication

· Act as a primary daily contact for cleaners regarding scheduling and assignments

· Communicate schedule changes clearly and quickly

· Respond to cleaner questions regarding property assignments

· Coordinate coverage for absences and call-outs

· Ensure employees understand where they are expected to be and when

· Support a professional and organized communication flow between cleaners and management

Operations Coordination

Work closely with

· Cleaning Operations Manager

· Cleaning Supervisors

· Maintenance

You will help ensure departments communicate effectively when cleaning schedules are affected by maintenance issues,



guest concerns, missing supplies, late departures or other property-related problems.

Seasonal Workforce Planning

Our business has significant seasonal fluctuations, so this role will help prepare for peak operating periods.

Responsibilities may include

· Monitoring available staffing levels

· Identifying upcoming scheduling shortages

· Helping determine seasonal staffing requirements

· Assisting with contractor scheduling when needed

· Identifying areas where additional labour is required before problems occur

Time & Labour Tracking

· Review cleaning time records for accuracy

· Identify unusually long or short property clean times

· Assist management with tracking labour hours

· Monitor overtime and scheduling efficiency

Who We're Looking For

You may be a great fit if you are:

· Extremely organized

· Comfortable managing a large number of moving pieces

· Calm when things change unexpectedly

· Confident communicating with employees

· Able to make decisions quickly

· Strong at problem solving

· Comfortable with technology and learning new systems

· Detail oriented

· Reliable and accountable

· Able to prioritize urgent issues

· Comfortable working independently

· Someone who follows through until the job is complete

You do not need to come from the short-term rental industry, but experience in scheduling, dispatch, hospitality, cleaning operations, logistics, workforce coordination or administration would be a strong asset.

Experience We'd Love to See

· Previous scheduling or workforce coordination experience

· Experience managing employee schedules





· Experience working in hospitality, tourism, cleaning, property management or logistics

· Strong computer and administrative skills

· Experience using scheduling or workforce management software

· Breezeway experience is an asset but not required

· Experience working in a seasonal or high-volume environment is an asset

Schedule

This is a full-time position.

Because cleaning operations are busiest on weekends and during peak travel periods, availability on weekends and holidays will be required.

The specific schedule will be discussed during the interview process.

Compensation & Benefits

Compensation will be competitive and based on experience and qualifications.

We also offer

· Full-time year-round employment

· Health and dental benefits

· Supportive management team

· Opportunity for advancement

· A role with significant responsibility and autonomy

· The opportunity to help shape how a growing cleaning operation is managed

Why Aisling Baile?

Aisling Baile is not a traditional office environment.

We move quickly, solve problems, work hard during our busy seasons and rely on strong teamwork to deliver a outstanding experience for our guests and property owners.

This position plays a critical role in keeping our cleaning department organized and running smoothly.

You won't just be making schedules.

You'll be helping coordinate one of the most important operational parts of our company.

To Apply

Please submit your resume along with a short introduction telling us about your scheduling, coordination or operations experience and why you think you'd be a great fit for Aisling Baile Inc.

Pay: $50,000.00-$55,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Location:
- Invermere, BC (required)

Work Location: In person

📌 Cleaning Operations Coordinator (Invermere)
🏢 Aisling Baile
📍 Invermere