Based in the vibrant North End of Halifax, eyecandy SIGNS INC. is an established design-build studio specializing in signage and wayfinding.

For 30 years, we have helped people understand and navigate the spaces they use everyday. Our work can be found in hospitals, universities, libraries, schools, trails, businesses and communities across Atlantic Canada and beyond. We are recognized as industry leaders for our distinct approach to signage.

Our approach is rooted in design, thoughtful planning, accessibility expertise and creative excellence to create memorable, inclusive environments that are intuitive to navigate and distinctly connected to place.

Our team is made up of designers, planners, fabricators, installers - all creative people who care deeply about quality, collaboration, and the work we put into the world. Every project we produce is custom, and our best work comes from strong relationships with each other and with our clients.

We are currently looking for a Client and Executive Coordinator to work closely with our business development and estimating teams, helping manage conversations, client relationships, details and follow-through that keep opportunities moving and our team connected.

This is a highly collaborative role for someone with exceptional organizational skills, sound judgement and strong written and verbal communication skills. Working closely with the business development and estimating teams, you will be involved in client conversations from the beginning, taking project notes, organizing information, following up on calls and meetings, preparing correspondence and making sure commitments are carried through.

The role requires someone who can manage competing priorities,



communicate confidently with clients and take responsibility for the details and follow-up that support strong client relationships and keep work moving forward.

What you'll do

- Coordinate calls, meetings and follow-ups across the business development and estimating teams.
- Prepare meeting agendas, summaries, presentations and other business development materials.
- Support proposals, submissions and client presentations by coordinating content, information and deadlines.
- Keep client records, contact information and business development activity current and organized.
- Participate in client calls and meetings, take clear notes, identify action items and follow them through.
- Manage professional client communication, including correspondence, follow-ups and requests for information; track commitments, deadlines and outstanding items; and act as a reliable point of contact for clients and internal team members throughout active projects.
- Translate client priorities and project requirements into clear design briefs, then review and proof design work before it is presented to the client.
- Track design changes that affect scope, including quantities, dimensions and materials, and work with our estimating team to keep pricing aligned as projects evolve.
- Follow up with clients after project completion to confirm they are happy with the work, coordinate any final details and confirm the invoice is being processed.

We're looking for someone who is:





- An exceptional communicator: writes clearly, speaks confidently and knows how to communicate professionally with different types of clients.
- Highly organized: can manage multiple conversations, commitments, deadlines and details without things falling through the cracks.
- Detail-oriented: carefully reviews spelling, grammar, written content, quantities, dimensions, materials, pricing and project information for accuracy and consistency.
- Diplomatic, upbeat and personable: builds solid relationships through a helpful, positive approach, communicating with warmth and professionalism while following up persistently and respectfully.
- Curious and quick to learn: interested in understanding our work, asking intelligent questions and developing enough technical knowledge to recognize when more information or support is needed; and working autonomously to find it, collaborate with the appropriate team members and put forward solutions for review and approval.
- Creative: has an eye for design, colour, composition and the details that make things look right.

Applicants MUST submit a cover letter demonstrating their communication skills along with a resume. We’ll be reading your cover letter to see how you communicate, how you present yourself and, yes, how attentive you are… did you read to the last line? Maybe you are a recent art school grad, have been running an office for the last ten years, or have been on a completely different path that gave you exactly the skills we need.

Most of all, we want to know what you’re great at, what brings you joy and why eyecandy caught your attention.

Pay: $45,000.00-$60,000.00 per year

Work Location: In person

📌 Client & Executive Coordinator (Halifax Regional Municipality)
🏢 eyecandy SIGNS
📍 Halifax Regional Municipality