About the role

Lacterra is a growing dairy business serving Canadian and international markets. We are seeking a proactive, organized Executive Assistant & Operations Coordinator to work directly with company leadership and support our new Woodstock manufacturing facility.

This hands-on role combines executive assistance, project coordination and day-to-day operational support. You will help organize priorities, coordinate with suppliers and contractors, track deadlines and ensure assigned tasks are completed. The ideal candidate is resourceful, communicates clearly and takes initiative with minimal supervision.

Key responsibilities

Executive assistance

- Support company leadership with scheduling, correspondence, meeting arrangements and daily priorities.
- Prepare emails, reports, spreadsheets, presentations and meeting notes.
- Maintain task lists, follow up on commitments and flag items requiring management’s attention.
- Research assigned topics and summarize findings to support decisions.
- Handle confidential business information with discretion.

Project coordination

- Track project schedules, deadlines, outstanding tasks and key deliveries.
- Follow up with suppliers, contractors, consultants and internal teams to keep projects moving.
- Request quotations and prepare comparisons of pricing, scope and delivery timelines.
- Support facility improvements, equipment purchases, installations and other business initiatives.




- Maintain organized project documents and provide management with progress updates.

Operations and administration

- Assist with purchase orders, supplier communication and delivery coordination.
- Maintain inventory records using information provided by production and warehouse teams.
- Help coordinate inventory counts, investigate discrepancies and follow up on stock requirements.
- Prepare and organize shipping documents, commercial invoices and packing lists.
- Coordinate with customs brokers and carriers on cross-border shipments and required documentation.
- Organize invoices, receipts and supporting documents for the bookkeeper.
- Maintain office records and supplies, and assist with other business and administrative tasks as assigned.

Qualifications

- Solid organizational skills and the ability to manage several priorities.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Excel, Word, Outlook and other office software.
- Strong attention to detail and consistent follow-through.
- Ability to work independently, solve problems and adapt to changing priorities.
- Professional judgment and discretion when handling confidential information.

To apply Please submit your resume and include any examples of supporting management or coordinating projects.

Pay: $25.00-$40.00 per hour

Expected hours: 40.0 – 44.0 per week

Work Location: In person

📌 Executive Assistant (Woodstock)
🏢 Lacterra
📍 Woodstock