Position Profile

Humber River Health. Lighting New Ways In Healthcare.

Humber River Health is a multi-site organization serving a population of more than 850,000 people in the northwest Greater Toronto Area. The organization is a member of the Toronto Academic Health Science Network (TAHSN) and operates Hennick Humber Hospital, along with its Finch and Church campuses, supported by more than 5,000 employees, approximately 800 physicians, and over 600 volunteers.

Hennick Humber Hospital is North America’s first fully digital hospital. Through robotics and advanced technology, patients benefit from less pain, fewer complications, and shorter hospital stays. A custom combination of technology and clinical expertise supports a reimagined model of care focused on safety, efficiency, and improved outcomes.

Its digital ecosystem includes automated laboratory services, medication management robotics, electronic health records, a Command Centre, computerized physician order entry, bedside computer terminals, and surgical tracking systems that keep families informed in real time.

These innovations enhance communication, improve efficiency, and create a more connected experience for patients and families.

This transformation has been made possible through the dedication of Humber’s staff, physicians, and volunteers. Together, they are united by a shared belief: the power to transform healthcare through innovation, collaboration, and excellence. With strong teams and a commitment to continuous improvement, Humber River Health continues to deliver Tomorrow’s Healthcare, Today.

Right now, we are looking for an Executive Assistant to provide executive level, confidential administrative support for two Senior Executive roles and serve as the primary point of contact for both areas.

The Executive Assistant will perform a wide range of administrative and operational support functions for day-to-day operations in the assigned executive office; coordinate day-to-day functions and related projects within their immediate office.

This individual will be responsible for providing confidential and advanced administrative duties supporting the business agendas and will interact with multiple internal and external stakeholders, upholding the highest standard of professionalism and confidentiality.

Are you a passionate and professional Executive Assistant with special interest in supporting the roles in North America’s first fully digital hospital? If so, we invite you to read the requirements below and apply to this exciting career opportunity at Humber River Hospital.

Employment Status: Temporary Full Time

Duration: April 29. 2028 subject to changeHours of Work: 8:30am :4:30 pm - flexibility required.Location: Hennick Humber Hospital Labour Group: Non-Union

Salary Range: $40.701- $50.907Reporting Relationship: Vice President, Quality, Research, Clinical Excellence 1

Key Responsibilities (but not limited to):





- Provide primary administrative support to two executive leaders and secondary administrative support to assigned staff within their reporting structures; exercise confidentiality in the management and release of all information; participate in project assignments within assigned Senior Management Team (SMT) reporting structure
- Act as the assigned office’s first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows; balance priorities; respond to issues brought forward by leaders, staff, patients, patient families, volunteers, etc.; de-escalate complaints and refer to leadership staff for resolution
- Liaise and collaborate with executives and other executive and program assistants to communicate information, and coordinate / participate in cross-functional projects
- Research/investigate topics and develop summaries / reports /briefing notes/presentations using internal and external resources.
- Monitor and maintain office correspondence; draft responses to general issues; coordinate resources to support the executives in addressing identified issues; compose or edit a variety of highly confidential documents
- Maintain corporate manuals, policies, and procedures, and produce documents for various audiences.
- Research data sources; prepare summary documentation to support ideas, departmental projects and initiatives; access and review corporate systems information to analyze data, and compile a variety of statistical and / or qualitative reports.
- Coordinate and monitor calendars, meeting logistics, and special event logistics.
- Arrange corporate travel to conferences and other events in compliance with corporate travel requirements and processes
- Develop and maintain organized filing systems; maintain records; locate files, documents, and other information
- Support assigned projects within assigned reporting structure; track project timelines against targets
- Track and monitor reporting and other deadlines required to meet reporting requirements
- Other administrative duties assigned.

Qualifications:

- High school graduate or equivalent.
- Completion of a Community College Office Administration Diploma (preferably Medical) or equivalent required, health administration focus preferred.
- Undergraduate degree in business management preferred.
- A minimum of (5) five years providing administrative and executive support required, in a healthcare/hospital environment preferred.
- Knowledge of medical and information technology terminology is an asset.
- Demonstrated excellent computer skills required, including Microsoft Word, Excel, Power Point, Zoom, Microsoft Team, and Outlook.
- Good organizational and problem solving skills required, including an ability to prioritize a diverse and busy workload. Demonstrated ability to cope with tight deadlines and frequent interruptions.




- Good keyboarding skills with a minimum typing speed of 60 wpm.
- Exceptional analytical and information-seeking skills that contribute to effective decision-making and strategic planning and execution of action plans that deliver results and motivate individuals for greater performance excellence.
- Proven business acumen and financial management.
- Self-directed, courageous, and highly motivated with excellent interpersonal and communication skills
- Demonstrated track record as a highly regarded contributor within a management team
- Exceptional interpersonal, facilitation and negotiation skills.
- Knowledge and ability to facilitate meetings, conduct effective briefings and presentations both internally and externally with stakeholders who reflect the full range of diverse objectives.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are delivering Tomorrow's Healthcare, Today. We are proud to have been recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering commitment to staff, physician and volunteer engagement.

We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Humber River Health is committed to creating an inclusive, equitable and accessible workplace that reflects the diversity of our communities. Guided by our strategic direction to embed equity, diversity and inclusion in everything we do – and to address systemic barriers – we foster a culture where everyone feels respected, valued and empowered to contribute.

We welcome applications from individuals of all equity-deserving groups, including Indigenous peoples, racialized communities, persons living with disabilities, women, 2SLGBTQ individuals and seniors. We recognize that diverse identities and perspectives strengthen our ability to deliver safe, innovative and compassionate care.

As an equal opportunity employer, Humber River Health complies with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, disability, or any other protected ground.

Accommodations are available throughout the recruitment process and employment. Please contact our recruitment team to discuss your needs confidentially.

This position is being posted in response to an existing vacancy at Humber River Health.

Recruitment Fraud Notice: Humber River Health does not request fees or payment from applicants as part of the recruitment process. If you receive suspicious recruitment-related advertising, communication, or content that does not appear to come from Humber River Health, please report it to [email protected] with any relevant details, screenshots, or links

📌 Executive Assistant, VP Level (Greater Toronto Area)
🏢 Humber River Health
📍 Greater Toronto Area