Job Title: Fuel Administrator
Department: Maintenance & Procurement
Reports To: Call Center, Risk & Fuel Manager
$21 CAD/Hour | Full-Time | Onsite | Winnipeg, Manitoba
This is more than a typical administrative role. You’ll be at the center of a high-volume national fuel program , managing daily pricing, vendor relationships, driver subsidies, invoices, and financial data that directly impact a nationwide fleet.
If you’re detail-oriented, comfortable working with numbers, and enjoy being the person who keeps things running smoothly, this could be a great opportunity to build your career and grow into broader roles within the organization.
WHY YOU’LL WANT THIS ROLE
- Make an impact: Your work will support financial decisions involving thousands of dollars every day.
- Work cross-functionally: Partner directly with Settlements, Accounts Payable, Maintenance, and Operations .
- Build your career: Gain exposure to multiple departments and opportunities for advancement.
- Take ownership: Once trained, you’ll have the independence to manage priorities, investigate issues, and make informed decisions.
- Work with vendors: Be involved in vendor communication, pricing, service, and problem resolution.
- High visibility: Your work directly supports the accuracy and efficiency of a nationwide fleet operation.
WHAT YOU’LL BE DOING
- Track and record daily wholesale fuel prices from at least five independent sources.
- Analyze pricing to identify competitive vendor rates.
- Calculate and upload accurate fuel subsidies across multiple divisions.
- Manage and monitor a weekly invoice cycle worth close to $1 million .
- Review vendor invoices to verify pricing accuracy and ensure timely processing.
- Investigate transaction discrepancies and resolve driver fuel card issues.
- Handle driver questions and disputes related to fuel purchases.
- Review fuel and corporate card transactions for accuracy and unauthorized activity.
- Communicate with vendors regarding pricing,
service issues, and process improvements.
- Participate in vendor meetings and represent the fuel program.
- Work closely with Settlements, Accounts Payable, Maintenance, and Operations.
- Help train and onboard new team members within the fuel function.
WHAT WE’RE LOOKING FOR
- Administrative experience in a high-volume, deadline-driven environment .
- Robust attention to detail and comfort working with numbers and financial information.
- Excellent communication and conflict-resolution skills.
- Ability to manage multiple priorities and meet strict deadlines.
- Comfortable communicating with vendors, drivers, and internal departments.
- Strong computer skills, particularly Microsoft Excel and Microsoft Office .
- Ability to work independently and use good judgment when investigating and resolving issues.
- Transportation or fleet industry experience is an asset, but not required.
COMPENSATION & WORK MODEL
- $21 CAD per hour
- Full-time, onsite position
- Standard business hours
- Occasional extended hours may be required during peak periods, pay-period close, or invoice cycles
- Winnipeg, Manitoba
THIS ROLE COULD BE A GREAT FIT IF YOU... ✔ Enjoy working with numbers and financial information
✔ Are highly organized and detail-oriented
✔ Like solving problems instead of simply passing them along
✔ Can confidently communicate with vendors and drivers
✔ Want more than a repetitive administrative position
✔ Are looking for an opportunity to grow within a larger organization
HOW TO APPLY Interested in learning more or applying?
Contact: Manisha@ 1 (phone hidden)
Email:
[email protected]
ABOUT TAPP WORKFORCE SOLUTIONS
TAPP Workforce Solutions is a specialized recruitment and workforce solutions firm supporting organizations across skilled trades, engineering, manufacturing, and professional services. We act as an extension of our clients’ teams, delivering thoughtful, relationship-driven hiring solutions focused on long-term fit, performance, and retention.
📌 Fuel Administrator | Maintenance & Procurement (Winnipeg)
🏢 TAPP Workforce Solutions
📍 Winnipeg