Proposal for House League Coordinator Position

Position: House League Coordinator

Hours: 20 hours per week/$25per hour

Schedule: Part-time, primarily daytime hours

Location: Woodstock Soccer Club / Cowan Park Sportsplex

Position Overview The Woodstock Soccer Club is seeking a highly organized, motivated and personable individual to serve as our House League Coordinator.

This is a part-time position of approximately 20 hours per week, with shifts primarily scheduled during daytime hours. The House League Coordinator will assist with the day-to-day administration, organization, development and execution of the Club’s House League programs.

The coordinator will be an important point of contact for players, parents, coaches, referees, Club staff and the Board of Directors. As such, the successful candidate must be qualified, approachable, friendly and committed to providing excellent service to our membership.

We are looking for a self-starter who can identify what needs to be done, take initiative and follow tasks through to completion with minimal supervision.

Qualifications and Skills The ideal candidate will:

- Possess excellent organizational, time-management skills and communication skills
- Be friendly, outgoing and approachable
- Have excellent verbal and written communication skills
- Demonstrates professional office etiquette
- Have strong administrative and computer skills which include a working knowledge of Microsoft Outlook and Microsoft Excel.
- Be an effective problem solver who can assess situations and find practical solutions
- Be flexible and adaptable as priorities and Club needs change
- Be open to learning new programs, procedures and responsibilities
- Be forward thinking, with the ability to anticipate needs and identify ways to improve processes
- Be comfortable working independently while also contributing as part of a team
- Be punctual, dependable and committed to the role
- Be capable of multi-tasking




- Demonstrate discretion and professionalism when dealing with members and confidential Club matters
- Have previous administrative experience, which would be considered an asset
- Have a sports background or experience working in a sport or recreation environment, which would be beneficial in this role

Primary Responsibilities The House League Coordinator’s duties may include, but are not limited to:

- Assisting with player registration and maintaining accurate registration records
- Responding to questions and inquiries from Club members by email, telephone and in person
- Providing friendly, professional and timely customer service to players and families
- Assisting families with registration and general House League information
- Coordinating and completing referee assignments for House League games
- Recruiting and communicating with volunteer House League coaches
- Assisting with the organization and scheduling of teams, games and practices
- Preparing and maintaining team lists, schedules and other program information
- Coordinating uniform and equipment distribution
- Communicating schedules, program information, changes and updates to coaches and members
- Maintaining accurate House League records, spreadsheets and administrative files
- Assisting with the organization of House League activities, special events and end-of-season requirements
- Identifying potential scheduling, registration or operational issues and working proactively to resolve them
- Working cooperatively with Club staff, volunteers and the Board of Directors
- Suggesting improvements that may help make House League administration more efficient and effective
- Performing other administrative and House League duties as required

Please send resumes to:

Sharon Docherty

General Manager

Email: [email protected]

Deadline for applications: Wednesday, October 7th @ 3pm

Pay: $20.00-$25.00 per hour

Expected hours: 20.0 per week

Benefits

- In office parking

Work Location: In person

📌 House League Coordinator (Woodstock)
🏢 Woodstock Soccer Club
📍 Woodstock