Organization: Fort Erie Meals on Wheels (FEMOW)

Position Type: Part-Time (15 hours/week — Mondays, Tuesdays, Wednesdays)

Location: Fort Erie, Ontario

Reports To: Program Manager, FEMOW

Hourly Rate: $22.00/hour/Optional Benefits Package

About Fort Erie Meals on Wheels

Fort Erie Meals on Wheels is a community driven organization dedicated to delivering nutritious meals and companionship to seniors, individuals with disabilities, and those recovering from illness. With the help of dedicated volunteers, we provide more than just meals-we offer friendly connections and peace of mind to families and caregivers.

Position Overview

Fort Erie Meals on Wheels is seeking a detail-oriented and reliable Bookkeeper & Administrative Assistant to support daily bookkeeping operations, payroll processing, client record administration, and general administrative duties. This role is ideal for someone who enjoys working in a small office environment, has strong bookkeeping skills, and values helping their community.

Key Roles and Responsibilities

1. Bookkeeping & Financial Administration

- Process accounts payable and receivable, including invoices, client payments and online payments.
- Prepare bank deposits and record subsidies, donations, and e-transfers.
- Record Blue Cross (DVA) payments and resolve account discrepancies.
- Post entries, receipts, and journal inputs into Sage and CIMS (Client Information Management System).
- Prepare month-end financial statements and quarterly financial reporting; assist with monthly accounting organization, keying, and coding.
- Reconcile credit card statements and maintain petty cash.

2. Payroll & Remittances

- Prepare and process bi-weekly payroll.
- Submit Receiver General payments by the 15th of each month.
- Maintain payroll records and submit quarterly WSIB reports.

3. Administrative & Operational Support





- Add and update client records in CIMS; prepare DVA labels and billing forms.
- Send month-end and DVA statements.
- Answer phone calls, respond to inquiries, and prepare welcome packages.

4. Client Intake & Relations (Backup person for Frozen Meals Coordinator)

- Conduct initial client assessments, including eligibility and meal preferences.
- Maintain accurate client records, including dietary needs and delivery instructions.
- Prepare weekly route sheets, meal totals, holiday notices, and occasionally deliver meal routes.
- Assist with special funding tracking (e.g., Bingo funds) and other administrative tasks.

Qualifications & Skills

- Experience in bookkeeping and general office administration.
- Knowledge of database systems such as CIMS.
- Knowledge of payroll processing, remittances, WSIB reporting, and reconciliations.
- Strong organizational skills and attention to detail.
- Friendly communication style and comfort interacting with clients, volunteers, and staff, and enjoys working in a small office environment.
- Valid driver’s license and willingness to assist with meal delivery when needed.

How to Apply Interested candidates can email their cover letter and resume to:

Nicole Marshall, Program Manager, Fort Erie Meals on Wheels

Email: [email protected]

Application deadline is Friday, October 16th, 2026.

No phone calls, please. You will be contacted if you are selected for an interview. For more information about FEMOW, please visit our website www.mealsonwheelsforterie.ca

We welcome applications from individuals who self-identify on the basis of any of the protected grounds under the Human Rights Code. We invite applicants to request accommodation, as required, throughout the application and hiring process.

Pay: From $22.00 per hour

Expected hours: 15.0 per week

Benefits

- Casual dress
- In office parking

Application question(s):
- Are you familiar with the Meals on Wheels program?

Licence/Certification:
- Driving Licence (preferred)

Work Location: In person

📌 Job Posting: Bookkeeper & Administrative Assistant (Fort Erie)
🏢 Fort Erie Meals on Wheels
📍 Fort Erie