Meridia Recruitment Solutions has partnered with McMillan LLP, one of Canada’s leading business law firms, to recruit a Proposal Specialist to join its national Marketing and Business Development team.

Reporting to the Manager, Proposals, the Proposal Specialist will play a key role in developing strategic, client-focused proposals, pitches, and credential materials that support the firm’s continued growth. This role will independently lead complex, high-impact, and high-value proposals, working closely with Partners, Associates, Business Development professionals, and internal teams to develop compelling strategies, content, and value propositions tailored to client needs.

YOUR RESPONSIBILITIES

- Lead complex, high-impact, and high-value proposals independently, including developing proposal strategies, key differentiators, and value propositions.
- Analyze RFP, RFQ, RFI, and other business development requirements and develop clear, focused response strategies.
- Lead proposal kick-off meetings, coordinate contributors, establish timelines, and manage the proposal process through to completion.
- Develop compelling proposal narratives, executive summaries, cover letters, and other client-facing materials.
- Serve as the lead editor, bringing together content from multiple contributors into clear, cohesive, and persuasive proposals.
- Work closely with Partners, Associates, Business Development, Research, Finance, Human Resources, and other internal teams to gather and develop relevant information.
- Customize proposals and pitch materials to effectively address client needs and communicate the firm’s key differentiators.
- Contribute to the development, editing, and ongoing maintenance of standard proposal content in collaboration with the Manager, Proposals.
- Manage the development and ongoing updates of proposal templates in collaboration with the Manager, Proposals.
- Maintain proposal content databases and completed proposals, ensuring materials are accurate, current, and appropriately sourced.




- Lead and/or contribute to the development and implementation of new or improved processes, initiatives, and tools to enhance the Proposal Management Team’s effectiveness and efficiency.
- Provide writing, editing, and proposal coaching and support to junior team members and other Business Development colleagues.

YOUR REQUIREMENTS

EDUCATION & EXPERIENCE

- 3+ years of experience in proposals, marketing, communications, business writing, sales, or a related field, preferably within a professional services environment.
- Experience developing and managing proposals from strategy through to completion.
- Experience working with senior stakeholders and coordinating multiple contributors in a deadline-driven environment.
- Bilingual English/French capabilities are considered an asset.

KEY SKILLS & CHARACTERISTICS

- Excellent writing, editing, proofreading, and research skills, with the ability to communicate clearly, persuasively, and effectively without relying on jargon.
- Strong project management and organizational skills, with the ability to manage multiple priorities, stakeholders, and deadlines.
- Robust business acumen and the ability to understand client needs, identify differentiators, and develop compelling value propositions.
- Exceptional attention to detail and a high level of accuracy.
- Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively with individuals at all levels of an organization.
- Strategic, proactive, and hands‑on approach, with the ability to work independently and collaboratively within a national team.
- Demonstrated ability to provide coaching, guidance, and support to junior team members.
- Proficiency with Microsoft 365, particularly Word, PowerPoint, and Excel.
- Ability to adapt to shifting priorities and manage workload effectively in a fast‑paced environment.

This is a current vacancy; the salary range is $85,000 - $115,000.

For more information, please contact Adam Creaghan, Partner, at [email protected] or (phone hidden), or Lauren MacDonald, Recruitment Specialist, at [email protected] or (phone hidden).

📌 Lead Proposal Specialist (Toronto)
🏢 Meridia Recruitment Solutions, a KBRS
📍 Toronto