Job Summary

We are seeking a dynamic and organized Legal Receptionist to serve as the welcoming face of our legal office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will possess strong communication skills, be highly organized, and demonstrate proficiency with office technology to create a professional and efficient environment for clients, visitors, and staff alike.

Responsibilities

- Greet clients, visitors, and vendors warmly, ensuring a positive first impression of the firm.
- Answer multi-line phone systems promptly and professionally, directing calls accurately and courteously.
- Manage appointment scheduling and coordinate meetings using calendar tools.
- Handle all clerical duties including data entry, filing, document proofreading, and maintaining organized records.
- Support billing and bookkeeping tasks using specialized accounting software.
- Maintain a clean and professional front desk area, ensuring all office supplies are stocked and equipment is functioning properly.
- Assist with administrative tasks such as mail distribution, document preparation, and client support to facilitate efficient office operations.
- Salary to be negotiated dependent on experience and skills.

Qualifications





- Proven clerical experience in a professional office setting, preferably within a legal environment.
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, Outlook Calendars) and Google Workspace.
- Experience with data entry, filing systems, and document proofreading to ensure accuracy.
- Excellent customer service skills with professional phone etiquette and organizational abilities.
- Familiarity with multi-line phone systems and front desk operations.
- Ability to multi-task and problem solve.
- Ability to maintain strict confidentiality.

Join our team to be the friendly face that keeps our legal office running smoothly! We’re committed to creating a supportive environment where your organizational talents and customer service skills can shine while helping us deliver exceptional client experiences every day. Pay: $36,400.00-$38,000.00 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- In office parking
- Paid time off

Ability to commute/relocate:
- Red Deer, AB T4N 1X4: reliably commute or plan to relocate before starting work (required)

Experience:
- Reception: 1 year (preferred)

Language:
- English (required)

Work Location: In person

📌 Legal Receptionist (Red Deer)
🏢 Chapman Riebeek
📍 Red Deer