Pinecone Pediatrics | www.pineconepediatrics.ca

Pinecone Pediatrics is a fast-growing pediatric medical practice located in NW Calgary. We are a consultation-only clinic providing specialized and community pediatric care for children and youth up to 18 years of age. Our collaborative team includes community pediatricians, pediatric subspecialists, and an on-site therapist.

Our mission is to deliver timely, expert, and compassionate care in a welcoming, inclusive, and professional medical home.

Position Overview

We are seeking a part-time Medical Office Assistant (MOA). This position is offered as a maternity leave replacement, as a fixed-term role.

Start Date: as soon as Oct 2026

Pay: $20.00-$25.00/hour, commensurate with experience and training

Benefits (following 3 month probation):

- Extended health and dental
- On-site parking
- Paid sick days

Who We’re Looking For We are seeking experienced, professional, and self-directed candidates who are comfortable taking ownership of their role in a busy clinical environment.

Ideal applicants will demonstrate

- Proven medical office experience and strong workplace maturity
- Reliability, initiative, and the ability to work independently
- A patient-centred approach aligned with clinic brand and standards
- Motivation to contribute meaningfully to a growing and evolving practice

This role is best suited to individuals with explicit career focus in medical office administration.

Key Responsibilities

- Greet and check in patients; obtain and enter height, weight, and vitals as directed
- Manage scheduling, phone calls, and EMR-based communication (Collaborative Health Record / CHR)
- Organize and process faxes and emails within the EMR




- Maintain daily office operations (opening/closing duties, clinic flow, cleanliness, organization)
- Support the Clinic Manager with administrative and operational tasks
- Ensure compliance with clinic policies (privacy, cancellations, non-discrimination)
- Participate in team activities such as quality improvement rounds and educational sessions
- Complete annual performance review processes

Qualifications

- Minimum 3 years of medical office experience (required)
- Experience in Pediatrics and with neurodiverse individuals (preferred)
- Medical Office Assistant diploma (preferred)
- Experience with EMRs (CHR familiarity an asset)
- Strong communication skills and comfort with MS Office and general technology
- Bilingualism in French or another language (asset)
- Current Basic Life Support (CPR) certification (can be supported if needed)
- Vulnerable sector check required for final candidates

How to Apply

Please submit

- Resume
- One-page cover letter outlining your relevant experience and fit for the role

We thank all applicants for their interest. Only shortlisted candidates will be contacted. References will be requested for retained candidates. Please do not call or drop in regarding this posting.

Interviews will be conducted both in person and virtually.

Pay: $20.00-$25.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Application question(s):
- This position does not provide pathways to physician licensure, clinical shadowing, or transition to medical roles. Are you comfortable with this?

Experience:
- MOA: 3 years (required)

Location:
- Calgary, AB (required)

Work Location: In person

📌 Medical Office Assistant (Subspecialty Clinic) (Calgary)
🏢 Pinecone Pediatrics
📍 Calgary