Company Overview

Apeiron Manufacturing is an Ontario-based advanced manufacturing company specializing in CNC precision machining, sheet and tube laser cutting, fabrication, welding, and industrial painting. We are dedicated to delivering high-quality, reliable manufacturing solutions across diverse industries, supporting clients from prototype development through full-scale production.

Overview

We are seeking a proactive and detail-oriented, highly organized, dependable, and proactive Office Administrative Assistant to join our dynamic team and support our day-to-day office, purchasing, customer service, and production administration activities. In this vital role, you will be the first point of contact for visitors and clients, manage essential administrative tasks, and support daily office operations. Your organizational skills and customer service expertise will help ensure our office runs smoothly and efficiently.

This is a hands-on role for someone who enjoys working in a fast-paced manufacturing environment, takes ownership of their responsibilities, and is willing to help wherever needed.

Key Responsibilities

- Answer incoming phone calls, emails, and general customer inquiries professionally.
- Prepare and maintain purchase orders, sales orders, packing slips, invoices, and other business documents.
- Enter and maintain accurate information in our ERP system.
- Assist with customer order acknowledgements and order status updates.
- Coordinate purchasing and follow up with suppliers regarding pricing, deliveries, and outstanding orders.
- Assist with accounts payable and accounts receivable administration.
- Organize invoices, receipts, purchase documents, and accounting records.
- Assist with shipping paperwork, courier arrangements, and customs documentation when required.
- Maintain organized electronic and physical records.
- Assist with employee records, timesheets,



attendance, and general HR administration.
- Support management with reports, spreadsheets, data entry, and administrative projects.
- Communicate with production, purchasing, quality, accounting, customers, and suppliers to keep information flowing efficiently.
- Help maintain office supplies and general office organization.
- Follow up on outstanding tasks rather than waiting to be reminded.
- Assist with other administrative duties as required in a growing manufacturing business.

What We Are Looking For We are looking for someone who is:

- Highly organized and detail-oriented.
- Reliable and punctual.
- Comfortable taking responsibility and following tasks through to completion.
- Able to manage multiple priorities without losing track of details.
- Professional when communicating with customers, suppliers, and employees.
- Comfortable asking questions when something is unclear.
- Able to identify problems and bring them forward quickly.
- Willing to learn new systems and processes.
- Comfortable working independently without constant supervision.
- Practical, resourceful, and willing to help outside their normal duties when required.
- Interested in improving processes rather than simply following inefficient routines.

Qualifications

- Previous experience in office administration, customer service, purchasing, bookkeeping, or a similar role is preferred.
- Experience working in a manufacturing, machining, fabrication, or industrial environment is considered an asset.




- Strong computer skills, including Microsoft Excel, Word, Outlook, and general office software.
- Experience with ERP systems is an asset.
- Experience with Odoo is considered an advantage.
- Strong written and verbal communication skills.
- Good numerical ability and attention to detail.
- Ability to maintain confidentiality and handle sensitive business information professionally.

The Right Person for This Role This position will suit someone who enjoys being involved in many different areas of a business.

You may be helping a customer with an order in the morning, following up with a supplier before lunch, reviewing paperwork with production in the afternoon, and helping management prepare a report before the end of the day.

We value employees who take ownership, communicate problems early, stay organized, and look for ways to make the company better.

We are not looking for someone who simply waits for the next instruction. We want someone who can understand what needs to be done, prioritize their work, follow through, and become a dependable part of the team.

Why Join Apeiron Manufacturing?

- Work directly with a growing Canadian manufacturing company.
- Exposure to CNC machining, laser cutting, welding, fabrication, industrial painting, quality, purchasing, and operations.
- Opportunity to learn multiple areas of the business.
- Direct interaction with company leadership.
- Chance to take on additional responsibility as the company grows.
- A workplace where good ideas and process improvements are encouraged.

Pay: $20.00-$23.00 per hour Expected hours: 40.0 per week

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Administrative Assistant (Courtland)
🏢 Apeiron Manufacturing
📍 Courtland