Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everything runs seamlessly.

From managing administrative tasks to supporting front desk operations, you’ll be instrumental in maintaining the professional image and operational excellence of our organization.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with qualified phone etiquette.
- Handle data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with record-keeping standards.
- Support bookkeeping activities by processing invoices, tracking expenses, and maintaining financial records with precision.
- Assist with appointment scheduling, calendar management, and coordinating meetings for various departments.
- Provide clerical support such as proofreading correspondence, preparing reports, and managing office supplies inventory.




- Offer customer support by addressing inquiries promptly and professionally, ensuring a positive experience for clients and visitors.

Requirements

- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with QuickBooks or similar accounting software.
- Excellent data entry skills with high accuracy; experience with filing systems is essential.
- Previous clerical or administrative experience in a medical or dental office is highly preferred.
- Strong customer service skills coupled with effective phone etiquette for handling multi-line phone systems.
- Ability to multitask efficiently in a fast-paced environment while maintaining professionalism.
- Basic computer skills including typing proficiency and proofreading abilities.
- Experience with medical or dental office procedures such as front desk operations or bookkeeping is a plus.

Join us as an Office Administrator and become a key player in creating a productive and welcoming workspace! Your enthusiasm for organization combined with your technical skills will help drive our success forward while ensuring every day runs smoothly for our team and clients alike. Pay: From $17.95 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator (Toronto)
🏢 City star driving school
📍 Toronto