Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will help foster a productive workspace, support our team members, and enhance overall office productivity.

This position offers an exciting prospect for someone with strong administrative skills, excellent customer service abilities, and a passion for creating an organized, welcoming environment.

Duties

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer support with professional phone etiquette.
- Handle data entry tasks accurately using Microsoft Office tools, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
- Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents and confidentiality of sensitive information.
- Assist with scheduling appointments, coordinating meetings, and managing calendars to optimize office efficiency.
- Support clerical functions such as proofreading documents, preparing correspondence, and managing incoming and outgoing mail.
- Perform basic bookkeeping duties using QuickBooks to track expenses, invoices, and payments.
- Provide general administrative support including copying, scanning, faxing,



and maintaining office supplies inventory.
- Support specialized roles such as medical or dental office tasks by managing patient or client records with accuracy and professionalism.

Experience

- Proven clerical or administrative experience in an office setting is required; experience in medical or dental offices is a plus.
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Docs), and QuickBooks for bookkeeping tasks.
- Demonstrated ability to handle multi-line phone systems with professionalism and excellent customer service skills.
- Experience in data entry, proofreading documents, filing systems, and managing front desk responsibilities.
- Familiarity with office equipment such as printers, scanners, fax machines, and basic troubleshooting skills.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Knowledge of phone etiquette and customer support best practices to ensure positive interactions with clients and visitors.

Join us as an Office Administrator if you thrive in energetic environments where your organizational talents can shine! Bring your proactive attitude and passion for supporting team success—your contribution will be vital in creating a seamless office experience for all.

Pay: $17.95-$19.54 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator (Toronto)
🏢 City star driving school
📍 Toronto