Job Overview

We are seeking a energetic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily operations, ensuring the smooth and efficient functioning of our office environment. Your proactive approach, excellent organizational skills, and positive attitude will help foster a welcoming atmosphere for staff, clients, and visitors alike.

This position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you!

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using tools such as Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with company policies
- Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person
- Assist with administrative tasks such as proofreading documents, scheduling appointments, and managing calendars
- Support clerical functions including copying, scanning, mailing, and maintaining office supplies inventory




- Coordinate with team members to ensure smooth communication flow and efficient workflow across departments

Experience

- Proven clerical or administrative experience in an office setting is required; experience in medical or dental offices is a plus
- Robust computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Docs, Sheets), and QuickBooks for bookkeeping tasks
- Demonstrated ability to handle data entry accurately while maintaining attention to detail
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Knowledge of front desk procedures, phone etiquette, filing systems, and multi-line phone systems
- Experience providing customer support and managing customer inquiries with professionalism and patience
- Previous experience working in a medical or dental office setting is highly desirable but not mandatory; relevant experience will be considered favorably

Join us as an Office Administrator and become an integral part of a dedicated team committed to operational excellence! Your enthusiasm for organization combined with your technical skills will help create a productive and welcoming workplace where everyone can thrive. Pay: $25.22-$32.41 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator (Vancouver)
🏢 Helicopter
📍 Vancouver