About the Position

SureGreen is seeking an experienced and highly organized Office Administrator to maintain the administrative systems supporting our landscape maintenance and construction operations.

This is an ownership-based position—not simply a reception or data-entry role. The Office Administrator is responsible for keeping company records, LMN information, timesheets, schedules, delegated tasks and office processes accurate, organized and moving toward completion.

The successful candidate will be comfortable working with multiple departments, following up on missing information and identifying issues before they affect customers, payroll, scheduling or field operations.

Key Responsibilities

- Maintain organized electronic and paper filing systems.
- Enter, update and verify customer, employee, job and task information in LMN.
- Create and track assigned LMN tasks, due dates and completion status.
- Monitor shared email, voicemail and general office correspondence.
- Collect and review employee timesheets for completeness.
- Follow up on missing or unclear timesheet information before payroll deadlines.
- Support scheduling and communicate approved changes.
- Maintain calendars, recurring deadlines, forms and administrative records.
- Assist with employee onboarding documents and file requirements.
- Track outstanding administrative work and follow up with the assigned owner.
- Prepare daily handoffs and weekly administrative summaries.
- Maintain office supplies and coordinate routine service-provider requirements.
- Protect confidential employee, customer and company information.
- Support the Operations Manager and General Manager with administrative priorities.

Qualifications

- Two or more years of office administration,



operations support or scheduling experience is preferred.
- Strong organizational skills and attention to detail.
- Explicit and professional written and verbal communication.
- Ability to manage competing priorities and recurring deadlines.
- Comfortable following up with employees and managers for required information.
- Strong computer skills and ability to learn new software.
- Ability to work independently within established procedures.
- Sound judgment when handling confidential information.
- Experience with LMN, field-service software, scheduling or payroll preparation is an asset.
- Landscaping, construction or property-maintenance experience is an asset.

Reporting Structure The Office Administrator reports to the Operations Manager, with General Manager oversight.

Compensation and Benefits

- $23.00–$35.00 per hour, based on experience and demonstrated capabilities.
- Full-time, permanent position.
- Monday to Friday, 9:00 a.m.–5:00 p.m.
- Benefits eligibility after three months.
- Three-month introductory working period.
- Training on SureGreen’s procedures and LMN systems.
- Opportunity for increased responsibility as company systems continue to develop.

How to Apply

Please submit your résumé through Indeed. Applicants selected for the next stage will complete a short pre-screening interview followed by a structured in-person interview.

SureGreen thanks all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: $23.00-$35.00 per hour

Expected hours: 40.0 per week

Benefits

- On-site parking

Ability to commute/relocate:
- Etobicoke, ON M8V 2K2: reliably commute or plan to relocate before starting work (preferred)

Language:
- English (preferred)

Work Location: In person

📌 Office Administrator (Etobicoke)
🏢 Sure Green Landscaping u0026 Snow Removal
📍 Etobicoke