Overview

We are seeking a dynamic and organized Office Assistant to join our team and help ensure the smooth operation of our administrative functions. This role offers an exciting opportunity to support various departments through efficient clerical and customer service tasks. The ideal candidate will be proactive, detail-oriented, and possess strong computer skills to handle a variety of office responsibilities with enthusiasm and professionalism.

This paid position is perfect for someone eager to develop their administrative expertise in a fast-paced setting.

DUTIES:

- Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.
- Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.
- The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
- Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events be it onsite or offsite.




- Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
- Maintain filing system, contact database, employee list, and inventories.

REQUIREMENTS AND SKILLS

- Proven back-office assistant, office assistant, virtual assistant or in another relevant administrative role experience.
- Proficiency in Microsoft Office and aptitude to learn new software and systems.
- Good written and verbal skills.
- Strong time-management skills and multitasking ability.
- High school diploma or equivalent

Join us as an Office Assistant to contribute your organizational talents while gaining valuable experience supporting our team’s success. We value energetic individuals who thrive on multitasking and delivering exceptional service every day! Pay: $23.50-$26.50 per hour

Expected hours: 40.0 per week

Benefits

- Paid time off
- Vision care

Work Location: In person

📌 Office Assistant (Ottawa)
🏢 Black u0026 McDonald
📍 Ottawa