Position Summary The Part-Time Office Manager / Clerk is the first point of contact for our clients and is responsible for keeping the office organized and running efficiently. The role combines reception and client service, legal administrative support, billing and bookkeeping support, and general office management. The successful candidate will work under the direction of the Operations Manager and must handle confidential information with discretion at all times.

Key Duties and ResponsibilitiesReception and Client Service

- Greet clients and visitors, answer and direct telephone calls, and respond to general inquiries by phone, email and in person in a professional and courteous manner.
- Schedule, confirm and reschedule client appointments, consultations and meetings, and maintain the office calendar.
- Conduct initial client intake by collecting contact information and basic matter details, and run conflict-of-interest checks as directed.
- Refer all questions requiring legal advice to the firm’s legal professionals. The Office Manager / Clerk does not provide legal advice.

Legal Administrative Support
- Open, organize, maintain and close client files (physical and electronic) in accordance with firm procedures and record-retention requirements.
- Prepare, format and proofread correspondence, forms and routine legal documents from templates or instructions.
- Track and diarize limitation periods, court and tribunal dates, filing deadlines and follow-ups, and remind the responsible legal professional of upcoming dates.
- Scan, photocopy and file documents, and manage incoming and outgoing mail and courier deliveries.

Billing and Bookkeeping Support
- Prepare client invoices, record payments received and follow up on outstanding accounts as directed.
- Assist with general and trust account record-keeping under the direction of the Operations Manager and the supervision of the responsible licensee, and maintain supporting documentation for monthly reconciliations.
- Process and track office expenses, receipts and supplier invoices.

Office Management
- Oversee day-to-day office operations, including opening and closing procedures, inventory and ordering of supplies, and liaison with vendors, the landlord and service providers.




- Maintain office equipment and coordinate IT support, software updates and repairs.
- Develop and maintain office procedures, filing systems, templates and checklists.
- Protect the confidentiality and security of client and firm information, including records, passwords and office access.
- Perform other related administrative duties as reasonably assigned, within the scheduled hours of work.

Qualifications and Skills
- Minimum of 1 year of experience in office administration, reception or a similar role. Experience in a law or legal services office is an asset.
- High school diploma or equivalent. A post-secondary certificate or diploma in office administration, legal administration or law clerk studies is an asset.
- Proficiency with Microsoft Office (Word, Outlook and Excel) and comfort learning new software. Experience with legal practice-management or accounting software (such as Danalix or QuickBooks) is an asset.
- Excellent written and verbal communication skills in English. Additional languages are an asset.
- Strong organizational skills, attention to detail and the ability to manage competing deadlines with minimal supervision.
- Demonstrated discretion and professionalism in handling confidential information.

What We Offer
- The opportunity to move into a permanent, full-time role based on performance.
- Paid on-the-job training and the opportunity to build experience in the legal field.
- A qualified, respectful and supportive work environment in a transit-accessible North York location on Finch Avenue West.
- Hourly pay range is $18 to $20, based on qualifications and experience.
- A part-time schedule of 18 to 24 hours per week.
- A 30-minute eating period so that no more than five consecutive hours are worked without a break.

Required Disclosures and Important Notices Vacancy Status: This posting is for an existing vacancy within CEU Legal Services Professional Corporation.





Compensation: The compensation stated above reflects the expected hourly wage range for this position.

Use of Artificial Intelligence: CEU Legal Services Professional Corporation does not itself use artificial intelligence to screen, assess or select applicants for this position. However, this position is advertised on Indeed, and applications submitted through Indeed may be processed by Indeed’s automated tools, which may use artificial intelligence to screen, assess or rank applicants. All hiring decisions are made by CEU staff.

No Canadian Experience Requirement: Canadian work experience is not required for this position. Relevant experience gained in Canada or elsewhere will be considered equally.

Applicant Communication: We thank all applicants for their interest. Only candidates selected for an interview will be contacted. Every candidate who is interviewed will be informed of the outcome of their application within 45 days of their final interview.

Accommodation and Accessibility: In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, accommodation is available on request at every stage of the recruitment process. If you require an accommodation, including an alternative method of applying because you are unable to apply online, please contact us at [email protected].

Equal Prospect: We are committed to an inclusive workplace and to equal treatment in employment without discrimination on any ground protected under the Ontario Human Rights Code.

Eligibility to Work: Applicants must be legally entitled to work in Canada.

Confidentiality and Pre-Employment Checks: Due to the confidential nature of legal work, the successful candidate will be required to sign a confidentiality agreement and may be asked, following a conditional offer of employment, to provide professional references and consent to a criminal record check.

Privacy: Personal information submitted with an application will be used solely for recruitment for this position, handled confidentially and retained only as required by law.

Pay: $18.00-$20.00 per hour

Expected hours: 18.0 – 24.0 per week

Work Location: In person

📌 Office Manager / Clerk (North York)
🏢 CEU Legal Services Professional
📍 North York