Position Summary The role plays a central, highly visible role within the organization. This position serves as a key coordination hub between corporate team members and our in-field operating teams at our hotels and other businesses, supporting day-to-day administration while helping ensure smooth communication, organization, and execution across a diverse portfolio of assets and business lines. The role is intentionally broad and dynamic.

The successful candidate will be comfortable shifting between administrative responsibilities, operational coordination, and ad-hoc problem solving, often supporting multiple stakeholders with varying priorities. This role is based full-time at our Bayers Lake office at 168 Hobson Lake Drive, Halifax, Nova Scotia. In line with the rest of the Company, this is an in-office role, five days per week.

This role is based in our Halifax office and is an in-office position, five days per week.

Note that this is a contract position with an anticipated duration of 18 months coverage for maternity leave.

About the Company

Clarke Inc. is a publicly traded real estate company listed on the TSX. Through its subsidiaries Holloway Lodging Corporation and Ravelin Properties REIT, the Company owns and operates hotel, residential, and office properties across 11 of Canada’s 13 provinces and territories, as well as in the United States and Ireland. In addition to its core real estate operations, Clarke manages an internal investment portfolio and other strategic business interests.

Clarke’s head office is located in Halifax, Nova Scotia.

Given the breadth of the platform and the Company’s entrepreneurial, hands-on approach to ownership and operations, the organization values adaptability, initiative, and strong cross-functional collaboration.

SKILLS, EDUCATION AND EXPERIENCE

- Strong organizational skills with the ability to work on multiple projects simultaneously.
- Excellent verbal and written communication skills.
- Proficiency with common office software and collaboration tools.
- Strong attention to detail.
- Time management and prioritization in fast-paced environments.
- Problem-solving and critical-thinking skills.




- Ability to maintain confidentiality with sensitive information.
- Collaboration, cross-departmental coordination and professional demeanor.
- Experience in real estate, hospitality, finance, or a multi-entity organization is an asset.
- A degree or diploma in business, administration, hotel management or a field of value is an asset, but not necessarily required; relevant experience will be given equal consideration.
- 5 years of administrative, operations, or coordinator experience.
- Prior experience supporting multi-department operations considered an asset.

Responsibilities

Operational Coordination

- Act as a liaison between corporate teams and in-field operators across the hotel and residential portfolios.
- Assist in tracking deliverables, timelines, and follow-ups related to operational, legal, insurance, and compliance matters.
- Support information flow between departments to ensure timely responses and execution.

Office Administration

- Support senior leadership.
- Manage day-to-day office operations, including supplies, facilities coordination, and general administration.
- Assist with onboarding, internal communications, and coordination of corporate policies and procedures.
- Maintain organized records, files, and documentation across departments.

Cross-Functional Support

- Provide administrative and coordination support to teams spanning investments, hotel operations, residential real estate, finance, and asset management.
- Assist with preparation of internal materials, reports, and presentations as required.
- Help coordinate external consultants, service providers, and advisors.

Ad-Hoc & Special Projects

- Take ownership of unusual or one-off tasks as they arise, demonstrating flexibility and sound judgment.




- Support special projects.
- Identify opportunities to improve processes, organization, and internal communication.

General

- Collaborate effectively with cross-functional leaders, teams, and stakeholders to achieve shared objectives, drive alignment, and deliver high-quality outcomes.
- Consistently demonstrate and champion the Company’s Mindsets, integrating them into decision-making, leadership behaviors, and day-to-day execution.
- Foster, promote, and actively contribute to a safe, inclusive, and mindful work environment by upholding workplace safety standards, supporting employee well-being, and modeling respectful and ethical conduct.
- Exercise sound judgment, accountability, and professionalism in all interactions, reinforcing a culture of trust, transparency, and continuous improvement.
- Partner with leaders and colleagues to plan, support, and facilitate employee engagement initiatives that strengthen connection, collaboration, and alignment with organizational culture and values.
- Perform additional duties and responsibilities as assigned, consistent with the scope, level, and evolving needs of the role and the organization.

WORKPLACE EQUITY AND CONFIDENTIALITY We are committed to cultivating an inclusive, respectful, and equitable work environment where every team member feels valued. We proudly uphold fair employment practices and do not tolerate discrimination or harassment of any kind. All hiring and employment decisions are based strictly on experience, qualifications, and organizational needs.

This role operates within a confidential and proprietary business environment. Select operational policies and procedures are shared across the Clarke Inc. family of companies. Sharing, discussing, or disclosing this information with individuals outside of our organization is strictly prohibited.

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- In office gym
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Operations & Administration Manager - Maternity Leave Coverage Position (Halifax Regional Municipality)
🏢 Holloway Lodging
📍 Halifax Regional Municipality