Location: Mississauga, Ontario — primarily remote, with occasional scheduled in-person meetings and property visits

Job type: Part-time

Hours: Approximately 5-10 hours per week initially, with additional setup hours by mutual agreement

Schedule: Flexible hours arranged in advance, including some weekday business-hours availability for vendor coordination

We are a growing family based in Mississauga seeking an organized, dependable personal assistant to help manage household administration and coordinate responsibilities across multiple properties in Canada and the United States.

Our priority is to establish a clear, reliable system for bills, records, recurring tasks, and property maintenance. We also have a home renovation and upcoming move to coordinate. You will work directly with us to build that system and keep it running.

This role will suit someone who enjoys bringing order to busy households, notices details, follows through consistently, and communicates clearly.

Your responsibilities will include

- Build and maintain a central tracker for household and property bills, payment dates, renewals, and recurring expenses.
- Track automatic and manual payments, check payment confirmations against authorized records, and flag missing invoices, unusual charges, or overdue items.
- Prepare payment summaries and supporting documents for our review and approval.
- Organize invoices, receipts, insurance policies, contracts, warranties, and other records by property.
- Maintain a shared calendar and task list covering appointments, maintenance, renewals, and important deadlines.




- Contact service providers, obtain quotes, arrange appointments, and follow up until outstanding items are resolved.
- Coordinate with local property contacts and service providers for our U.S. property.
- Support renovation and move planning by tracking decisions, delivery dates, invoices, and contractor follow-ups.
- Organize records for our accountant or bookkeeper as needed.
- Provide a concise weekly update covering completed work, upcoming deadlines, outstanding issues, and decisions requiring our attention.
- Recommend practical improvements that make household administration easier to maintain.

We are looking for someone with:
- Relevant experience as a personal assistant, executive assistant, household coordinator, office administrator, or property administrator.
- Strong organizational skills and reliable follow-through across multiple responsibilities.
- Confidence working with spreadsheets, invoices, account statements, and basic expense tracking.
- Clear, professional written and verbal communication.
- Good judgment about what can be handled independently and what requires approval.
- Discretion and care when handling private family and financial information.
- Comfort using shared calendars,



cloud document storage, and task-management tools.
- Availability for occasional scheduled in-person work in Mississauga.

Experience with bookkeeping, multiple properties, renovation coordination, or CAD/USD records would be helpful. Familiarity with ChatGPT or other AI tools is also welcome, along with the judgment to verify outputs and protect confidential information.

During the first 60 days, you will help establish a complete bill and renewal register, an organized document system, a recurring task schedule, and a dependable weekly reporting routine. We will agree on priorities and workload together.

Financial responsibilities will follow clear approval procedures. Payments, new financial commitments, and changes to banking arrangements will require our authorization.

We offer flexible scheduling, direct communication with the family, and the opportunity to build an ongoing working relationship. Additional hours may become available as our needs evolve.

Please apply through Indeed with your résumé and a short note describing your relevant experience, weekly availability, and an example of a system you created or improved to keep bills, tasks, or projects organized.

Professional references will be requested from shortlisted candidates. Accommodations are available on request during the recruitment process.

Pay: $40.00-$50.00 per hour

Expected hours: No less than 5.0 per week

Benefits

- Casual dress
- Adaptable schedule

Work Location: Hybrid remote in Mississauga, ON L5J 2N1

📌 Personal Assistant – Household & Property Administration (Mississauga)
🏢 Mohajer Family
📍 Mississauga