Looking for an experienced administrative professional to join a quickly expanding Pre-Construction Real Estate Service team with an established client base.

Ideal candidates will be collaborating with upper-management, builders, realtors, and purchasers to facilitate real estate transactions from pre-construction sales to client occupancy.

About Us

We are a pre-construction real estate service focusing on large scale residential projects with established projects in student housing, luxury, low-rise, and low-income condominiums throughout the golden horseshoe.

We have a diverse team with a tech-forward approach to sales, events, and administration. We tailor our approach to specific client needs.

We are looking for a candidate develop with us.

Duties

Provide an administrative support to existing and potential clients.

Create and process time-sensitive legal contracts.

Prepare a variety of qualitative and quantitative reports.

Update and maintain various databases.

Lead small teams of administrative assistants.

General Skills

Conscientious with attention to details.

Ability to balance multiple tasks and projects at the same time.

Strong time management and problem-solving skills.

Team-oriented with all levels of personnel

Technical Skills

Experience with MLS and BrokerBay is an asset.

Proficiency in Microsoft Office Suites (Excel, Word, etc.), and Adobe Acrobat.





Adaptability to work with builder specific software and adapt to new technologies.

Familiarity with Google Workspace.

Schedule:

Full-time: Saturday to Thursday (hours of operation subject to change)

Hours may be extended during project launches.

Vacation allowances between project launches.

Qualifications:

3+ years relevant experience and a College / University Degree.

Relative Duties

Skilled in communicating with all roles and levels within residential real estate

Report directly to leadership teams, including Solicitors, Project Managers, Vice-Presidents, and President

Lead and assign roles to Assistant Project Administrators and Administrative Assistants

Develop the administrative procedure for the sale of new multi-million-dollar condominium projects

Prepare a variety of comprehensive reports and legal documents using Microsoft Office Suites with a during a fast-paced, high-volume sales launch

Update and maintain the organization's proprietary electronic databases, to ensure financial accuracy and adhere to government regulations

Establish interpersonal relationships while onboarding new employees for upcoming projects

Job Type: Full-time

Pay: $27.00 per hour

Education

- Bachelor's Degree (required)

Experience:
- administrative: 3 years (required)
- real estate: 2 years (required)

Work Location: In person

📌 Pre-Construction Sales Administrator (Vaughan)
🏢 Residential Development Services
📍 Vaughan