Job Overview

We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for clients and visitors, manage administrative tasks, and support various accounting functions. This role requires excellent communication skills, proficiency with accounting software, and a strong attention to details. The Receptionist will play a vital role in ensuring smooth office operations and delivering exceptional customer service.

Duties

- Greet and assist visitors and clients in a courteous and professional manner
- Answer incoming phone calls, direct inquiries, and manage voicemail messages with proper phone etiquette
- Manage data entry tasks accurately using accounting software such as QuickBooks, Sage, and PeopleSoft
- Handle accounts payable and accounts receivable processes, including invoice processing and account reconciliation
- Support bookkeeping activities, including account analysis and financial data management
- Assist with general administrative duties such as filing, scheduling appointments, and maintaining office supplies
- Collaborate with the finance team to ensure accurate account reconciliation and financial reporting




- Perform analysis of financial data to identify discrepancies or areas for improvement
- Negotiate with vendors or clients when necessary to resolve issues or clarify account details

Requirements

- Proven experience with accounting software such as QuickBooks, Sage, or PeopleSoft
- Insurance Claims & Direct Billing Experience — Required
- Strong knowledge of bookkeeping, accounts payable, accounts receivable, and account reconciliation processes
- Excellent data entry skills with high accuracy and attention to detail
- Strong customer service skills with professional phone etiquette
- Analytical skills for account analysis and financial data review
- Ability to perform basic math calculations accurately
- Effective negotiation skills when dealing with vendors or clients
- Familiarity with financial services industry practices is a plus
- Excellent organizational skills and ability to multitask in a fast-paced environment

Prior experience in a receptionist or administrative role preferred but not required Job Types: Full-time, Part time

Pay: $18.00-$25.00 per hour

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Work Location: In person

📌 Receiptionist (Toronto)
🏢 Moxa Wellness
📍 Toronto