- Responsibilities:
- Answering incoming phone calls, emails, and directing them to the appropriate department or staff member.
- Greeting clients entering for sales and service, directing them to the appropriate department or staff member.
- Ensure that the customer waiting area and coffee station are neat and tidy. Including deep cleaning once a week. Ensure the coffee station is fully stocked and that the showroom speaker and TV are turned on and are fully operational. Ensuring the customer bathrooms are fully stocked.
- Assisting customers with connecting to complimentary Wi-Fi
- Reconcile daily cash receipts as well as any additional accounting support tasks including but not limited to obtaining signatures for cheques, mailing, and filing of payables, calling accounts receivable customers, and processing payments over the phone as directed by the controller.
- Maintain & prepare bank deposits
- Update and manage the used car register, ensuring that all information is entered correctly.
- Update and manage the OMVIC register.
- Assist with licensing of new and used vehicles as well as ownership registration of company vehicles.
- Create file folders and key tags for all incoming units and hand off to appropriate staff member after completion.
- Accepting and preparing all incoming and outgoing mail and courier packages.
- Assisting with any administrative overflow work, including but not limited to miscellaneous photocopying, scanning, and filing.
- Maintain sales scanning.




- Monitor office supplies & coffee station supplies and communicate when reordering is required.
- You will complete all required OEM training on an ongoing basis.
- Maintain Service Scanning
- All other job duties delegated by management.

Qualifications:
- Previous experience in an administration or reception
- Strong customer service skills with the ability to handle inquiries and resolve issues effectively
- Proficient in clerical tasks such as typing, filing, and data entry
- Familiarity with dental or medical office procedures is a plus
- Excellent communication skills, both verbal and written
- Ability to multitask and prioritize tasks in a quick-paced environment
- Proficient in using office equipment such as phone systems, computers, and printers

Note: This is intended to provide a general overview of the position. It is not intended to be an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role. Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care

Flexible language requirement:
- French not required

Ability to commute/relocate:
- Kingston, ON: reliably commute or plan to relocate before starting work (required)

Education:
- Secondary School (preferred)

Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

📌 Receptionist (Kingston)
🏢 Van Herpt Motors
📍 Kingston