Job Overview

We are seeking a dynamic and organized Secretary to join our team and support our daily operations with professionalism and enthusiasm. In this vital role, you will serve as the first point of contact for clients, visitors, and staff, ensuring smooth communication and efficient administrative processes. Your energetic approach will help foster a welcoming environment while managing a variety of clerical duties that keep our office running seamlessly.

This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced, supportive setting.

Responsibilities

- Greet visitors and clients at the front desk with friendly, professional customer service and direct them appropriately
- Manage multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software to maintain organized records
- Handle filing systems—both digital and paper—to ensure easy retrieval of documents and compliance with record-keeping standards
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide general administrative support such as proofreading documents, preparing correspondence,



and managing office supplies

Requirements

- Proven clerical experience in an office environment with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer skills
- Experience with data entry, filing systems, and maintaining accurate records
- Excellent customer service skills with the ability to handle front desk duties professionally
- Familiarity with multi-line phone systems and phone etiquette to manage incoming calls effectively
- Previous medical or dental office experience is a plus, including familiarity with front desk procedures and medical office protocols
- Knowledge of bookkeeping software such as QuickBooks or similar tools for financial record management
- Strong typing speed along with proofreading abilities to ensure error-free documents
- Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail

Join us to be part of a vibrant team dedicated to delivering exceptional support through energetic service and meticulous organization. This role is perfect for motivated individuals eager to grow their administrative expertise while contributing positively to our workplace culture. Pay: $20.00-$25.00 per hour

Benefits

- In office parking
- Paid time off

Work Location: Hybrid remote in Montréal, QC H4S 1E9

📌 Secretary (Montreal)
🏢 Stratex Hospitality
📍 Montreal