Oak Ridge Building Solutions Inc. is seeking an organized, detail-oriented Sprinkler Reports Coordinator to support our growing fire protection department.

Based at our Oshawa office, you will review and process sprinkler inspection reports, prepare client documentation, track deficiencies and coordinate with field technicians and office staff to ensure reports are complete, accurate and submitted on time.

This position is well suited to someone with strong administrative skills who enjoys managing detailed documentation and keeping multiple tasks moving. Experience in sprinkler, fire protection, construction or service coordination is an asset.

Key Responsibilities

Report Review and Processing

- Review sprinkler inspection reports for completeness, consistency and administrative accuracy.
- Confirm that site information, equipment details, inspection results, technician information and supporting photos are included.
- Follow up with technicians to resolve missing information, unclear findings and required corrections.
- Refer technical questions or discrepancies to the sprinkler manager or qualified personnel.
- Format, organize and prepare completed reports for review and client submission.
- Use Inspect Point and other company systems to maintain reporting records.

Client Documentation and Deficiency Tracking

- Prepare inspection report packages, supporting records and certificate documentation for authorized review and issuance.
- Record inspection deficiencies and communicate them to estimating, service and operations teams.




- Track outstanding documentation and follow up on report revisions.
- Update records following repairs using information provided by qualified field personnel.
- Maintain clear records of report submissions, revisions and outstanding items.

Coordination and Administration

- Communicate with field technicians, inspection coordinators, project managers and clients.
- Monitor reporting deadlines and prioritize outstanding work.
- Maintain organized digital files, site histories and document naming conventions.
- Update report and work order status in BuildOps, Inspect Point and internal tracking tools.
- Respond to requests for reports and supporting documentation.
- Support consistent reporting procedures and identify opportunities to improve workflow.

Qualifications

- Previous experience in administration, report processing, service coordination or a related role.
- Excellent attention to detail and ability to identify incomplete or inconsistent information.
- Strong organizational skills and ability to manage multiple deadlines.
- Clear, professional written and verbal communication.
- Proficiency with Microsoft Outlook, Excel, Word and PDF documents.




- Confidence learning new software and working with digital records.
- Ability to work independently and collaborate with office and field teams.
- Professional handling of confidential client and company information.

Preferred Assets

- Experience in sprinkler, fire protection, life safety or building services.
- Familiarity with sprinkler inspection reports and NFPA 25 terminology.
- Experience using Inspect Point, BuildOps or similar reporting and service management platforms.
- Experience preparing client report packages, tracking deficiencies or supporting inspection programs.

A sprinkler trade licence is not required for this administrative coordination role. Technical findings and approvals remain the responsibility of qualified personnel. Why Join Oak Ridge?

Join an experienced multi-trade team providing sprinkler, fire alarm, electrical and life safety services across a diverse range of properties. Your work will support timely reporting, transparent client communication and the coordination of important fire protection repairs.

How to Apply

Apply through Indeed or email your résumé to [email protected] with the subject line “Sprinkler Reports Coordinator Application.”

Please highlight your administrative or reporting experience, relevant industry knowledge and software skills.

Oak Ridge Building Solutions Inc.

Pay: $25.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- On-site parking
- RRSP match

Work Location: In person

📌 Sprinkler Reports Coordinator (Oshawa)
🏢 Oak Ridge Building Solutions
📍 Oshawa