Overview

We are seeking a proactive and highly organized Personal Assistant to support our executive team with a variety of administrative and clerical tasks. This energetic role requires a detail-oriented individual who thrives in a fast-paced setting, excels at multitasking, and demonstrates exceptional communication skills. As a key member of our team, you will help streamline daily operations, manage schedules, and ensure smooth office functioning, all while maintaining a positive and professional demeanor.

Duties
Manage and coordinate complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and events efficiently.
Handle incoming calls with excellent phone etiquette, directing inquiries and taking detailed messages as needed.
Prepare, proofread, and edit correspondence, reports, and documents to ensure accuracy and professionalism.
Perform data entry and bookkeeping tasks using QuickBooks and other Office tools to maintain accurate financial records.
Organize files, maintain filing systems (both digital via Google Workspace and physical), and ensure easy retrieval of documents.
Assist with front desk responsibilities such as greeting visitors, managing multi-line phone systems, and overseeing office supplies inventory.




Support administrative projects including document signing via DocuSign, scheduling follow-ups, and coordinating logistics for meetings or events.

Skills
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Experience with QuickBooks for bookkeeping and financial record management.
Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
Demonstrated clerical experience including filing, data entry, proofreading, and document management.
Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
Proven office experience supporting executive or administrative functions in a qualified setting.
Familiarity with office equipment such as fax machines, scanners, photocopiers, and front desk operations.

Join us to be part of a dynamic team where your organizational talents will make a real impact! We value energetic professionals who are eager to contribute their skills in a supportive workplace that encourages growth and excellence.

Pay: $20.00-$22.00 per hour

Work Location: In person

📌 Personal Assistant Brampton (Canada)
🏢 VISION CONSULTANCY
📍 Canada