Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.www.Uhn.CaUHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job DescriptionUnion:Non-UnionNumber of Vacancies:1New or Replacement role:NewSite:Toronto RehabDepartment:Complex Continuing Care & RehabilitationWork Model:On-SiteReports to:Clinical ManagerSalary:$25.56 - $31.05 per hourHours:37.5 hours per weekShifts:Weekdays; Monday - FridayStatus:Permanent, Full TimeClosing Date:October 2, 2026Position SummaryThe Medical Administrative Assistant II will support three physicians within the department of Physical Medicine & Rehabilitation. This role involves managing a broad range of administrative responsibilities in a dynamic academic and clinical environment. The ideal candidate will be resourceful, detail-oriented,



and able to manage multiple priorities while providing strong support to physicians and learners.DutiesAdministrative & Clerical SupportAnswer office phone, including triaging urgent patient callsSchedule time sensitive clinic patients within the Epic systemCalendar & Meeting CoordinationManage physician calendars including scheduling meetings and appointmentsPrepare meeting agendas and take accurate meeting minutesClinical & Academic SupportSupport academic requirements including physician CV updates, activity reports, and organizing learners/studentsCoordinate elective student placements and support onboarding and evaluations for residents and fellowsFinance & OperationsSupport billing processes and monthly reconciliationSubmit and track expense reimbursement forms and credit card reconciliationsSupport research-related financial activities including onboarding, offboarding, and research grant account setupSubmit internal UHN digital requests, hardware and telephone request forms with appropriate FC and signing authority knowledgeFacility & Resource CoordinationOrder and maintain office supply inventoryAssist with conference registration and related logisticsQualificationsCompletion of Secondary School or recognized equivalentCompletion of a recognized post-secondary office/medical administration program at the certificate level or equivalentTwo (2) years related administrative support experienceExperience working with EPIC EMR for managing referrals, appointment scheduling,



and standard clinical operations is requiredExperience working with online survey and research database tools such as REDCap is an assetPrevious on-the-job computer/word-processing in a Microsoft Office setting is preferredExperience working in a health care environment is an assetFluency in a second language is considered an asset (e.G., French)Knowledge of medical terminology is an assetExcellent organizational and time management skillsExcellent interpersonal, verbal and written communication skillsAble to operate effectively in an interdisciplinary teamAdditional InformationWhy join UHN?Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.Com/)Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.#J-18808-Ljbffr

📌 Administrative Assistant Ii, Medical - C$25.6 - C$31.1 An Hour (Winnipeg)
🏢 GTR Worldwide
📍 Winnipeg