All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.

The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.

Position details
Permanent / indeterminate, full time, 30 regular paid hours per week, non-seasonal
Work location: 6205 West Blvd, Vancouver, BC V6M 3X4 (on-site)
Start date: As soon as possible
Language of work: English
Benefits: Paid vacation and paid sick leave in accordance with BC Employment Standards
NOC: 12010 — Supervisors, general office and administrative support workers (TEER 2)

Main duties
Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
Resolve administrative workflow problems and prepare routine operational reports
Train administrative support staff in job duties,



privacy/confidentiality procedures, and clinic policies
Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
Perform administrative support duties alongside the team as required

Requirements
Completion of secondary school required
Completion of college courses related to office/administrative support usually required
2 to less than 3 years of experience supervising office / clerical / administrative support staff required
Experience in a clinic, medical office, or high-volume service setting is an asset
Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
Strong organizational, scheduling and communication skills
English language proficiency required

All Brains Clinic Ltd. is an equal-prospect employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada.
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📌 Clinic Administrative Support Supervisor Vancouver
🏢 All Brains Clinic
📍 Vancouver