Administrative Assistant, Building InspectionEmployment StatusTemporary Full-TimeThis position is responsible for front line representation of the department and for providing administrative and clerical services, including financial accounting functions and in some cases, payroll support.Number of available positions:1Date of Posting:Sept 23/26October 2, 2026Duration (if temporary):Up to 6 monthsLocation:Lindsay, ONUnion:CUPE 855 InsideJob Title:Administrative Assistant (Building Inspection)Wage:$34.06 - $36.84 hourly (2026)Reports To:Chief Building OfficialDepartment:Development ServicesLocation:180 Kent St. W., Lindsay, ONOther:General office setting. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; attend meetings and events as requiredJob DescriptionSupport a variety of building related projects, such as building permit intake and related completion of building permit applications and collecting appropriate feesCollect revenue and maintain record of fees collected and refundedProvide information in response to requests from the public and provides information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer serviceAct as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e-mail communicationReview invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for paymentInput payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databasesAct as a division liaison with Finance and generate required purchase orders, change order request, etc.Assist with scheduling annual and semi-annual trainingResponsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systemsSchedule appointments, meetings, book conferences/workshops, training, etc.



and make travel arrangementsProvide clerical support to various committees, including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approvalReview all incoming correspondence by mail, fax and courier, obtains background information, and forwards on to the appropriate staffCompose letters and correspondence for signature and prepares reports and agreements as required; proof reads for accuracy, grammatical errors and completenessCollect and enter statistical data and calculate, and produce reports and statistical information for the ManagerMaintain and update multiple department databases and provide related information and reportsMaintain paper and electronic filing systems, including confidential files, and may act as records liaison for the department/divisionResearch information and manage/assist with special projectsProvide backup administrative assistant support to other divisions within the DepartmentSupport a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc.Occasional travel is required to attend meetings and trainingPerform other related duties as assignedOther duties (may be required depending on the department)Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databasesAssist the Manager in preparation and monitoring of budgets for the divisionDesign and develop forms, slides, manuals, poster-board displays, newsletters, pamphlets and other promotional material for distribution to staff, community professionals and the public,



from handwritten or verbal information; determine layout and paste-up design using various word processing, graphic and desktop publishing software packagesCoordinate and track staff vacation requestsSkills/Education RequiredPost-secondary diploma in Office Administration or a related fieldMinimum 3 years of related administrative office experienceOffice experience in the specific business of the department is preferredDemonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretionDemonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organizationExcellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demandsExcellent written communication skills with attention to detail and accuracyExcellent organizational and administrative skills with the ability to work independently and in a team environmentAbility to demonstrate initiative consistently with commitment to quality improvementDemonstrated ability to understand and abide by municipal policies and proceduresDemonstrated proficiency in Microsoft Office, the internet, and any other related softwareThis posting is for an existing, currently open position within Development Services. Applications will be reviewed as received. Applicants must be prepared for skill testing.The City of Kawartha Lakes is an equal opportunity employer committed to building an inclusive and supportive workplace. We welcome applications from qualified candidates of all backgrounds and experiences.We are dedicated to providing barrier-free and accessible employment practices in compliance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are contacted regarding a job opportunity, please let us know of any accommodations you may require. We will work with you to ensure your needs are met throughout the recruitment and selection process.#J-18808-Ljbffr

📌 Administrative Assistant (Fire) - C$34.1 - C$36.8 An Hour (Havelock-Belmont-Methuen)
🏢 City of Kawartha Lakes
📍 Havelock-Belmont-Methuen