The Customer Support Associate (CSA) is responsible for ensuring our customers – including but not limited to contract employees, clients, field offices, program offices, and alternative delivery teams – receive superior onboarding, time & expense collection, and service. This is a customer-facing role that supports customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person.

Key Responsibilities
Client Onboarding

Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments.

Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.)

Contractor Onboarding, Time Collection and Life Cycle

Assist candidates in completion of pre-employment paperwork

Conduct contractor orientations to cover benefits, time keeping, paycheck and employee information

Collects incorporated documents and submits Vendor ID form to support onboarding of incorporated contractors

Ensure the accurate and timely entry of starts

Audit Recent Starts reports

Manage timecard collection (including contacting contractors and/or clients for missing timecards) through Aerotek Time & Expense, Websheets, VMS and PeopleSoft

Collect, process and audit contractor expenses

Review Time and Billing Audit for accuracy

Submit finishes and manage Record of Employment process for contractor terminations

Assist with the Unemployment Process including claims and hearings

Assist with the Worker’s Compensation Program including education, filing claims and alternate light duty locations

Conduct weekly CARE Calls to all new Consultants

Operational Support Activities





Provide outstanding front office customer service (telephone and reception area)

Resolve spread related issues for recruiters and/or account managers

Partner with talent acquisition to manage internal onboarding for all field office/on-premise hiring, onboarding paperwork completion, setting up desk, etc.

In partnership with Customer Support Supervisor, manage internal payroll process

Asset distribution and collection for new internal hires and terminations

Maintain outstanding levels of administrative support to all internal and external employees and resolve issues related to process and technology questions

Provide education and accountability to field office/VOP producers around important processes, including timely ESF submittal, timely CRG submittal, timely finish ESF submittal, etc.

Serve as point of contact for real estate communications (support any in-office updates/moves/installations), and property management

In partnership with CSS, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.)

Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory

Excellent written/oral communication and interpersonal skills

Ability to tackle complex issues and develop innovative, practical solutions

Action and detail oriented; able to prioritize while handling multiple tasks

Excellent time management and focus on deadlines and goals

Effectively build relationships with all internal partners, both locally and in our corporate and center-based locations

Qualifications

2 + years’ experience in a customer service-related position

Associates degree or two years of applicable experience in customer service

BA/BS degree in Human Resources, Business, and Accounting preferred

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📌 Entry Level HR (Ontario)
🏢 Aerotek
📍 Ontario