Reporting to the HSE Manager, the Health, Safety and Environmental Administrator supports the implementation and maintenance of Arctic Arrow's health, safety, and environmental programs. The role maintains HSE records and prequalification platforms, coordinates training and onboarding requirements, manages PPE, and supports audits, inspections, and regulatory compliance. The HSE Administrator works closely with the HSE team, operations, and other departments to keep our workplaces safe and compliant.

Requirements
Prequalification and Compliance

Maintain all online prequalification platforms, including ISNetworld, Avetta, SafeContractor, and ComplyWorks

Support the Contracts Department with prequalification packages for HSE review and approval

Administer third-party training requirements from clients (e.g., AltaLink, Fortis, Teck/EVR, BC Hydro)

Ensure COR certification documentation and observations are in place for all locations

Assist the HSE team with annual internal COR audits and action plans, as well as external COR audits

Coordinate and oversee corporate WCB and WorkSafeBC accounts

Training and Onboarding

Book drug and alcohol tests for new hires, annual retests, and post-incident testing as required

Onboard new hires by:

Processing personal tool and PPE inspection results and submitting orders for new or replacement items

Identifying the competency assessments and training required before field dispatch, and submitting them to the HSE team and Work Methods Specialist for further assessment

Ensuring courses are booked and training records are on file in the system

Monitor employee training requirements,



identify and communicate gaps, and track outstanding training to completion, keeping all records accurate and up to date

PPE Management

Create, monitor, and track purchase orders for HSE-related purchases, including PPE, training, and testing services, and maintain accurate records and supporting documentation for filing and reconciliation

Maintain PPE inventory and manage sign-out of specialized PPE

HSE Administration and Reporting

Manage the [email protected] inbox and support the HSE Manager with email responses, prioritizing and delegating work requests to the appropriate HSE team member and tracking them to completion

Track all identified corrective actions (e.g., from inspections, investigations, and good catches) to completion

Support the use and maintenance of SiteDocs, tracking form completion and providing feedback to the HSE and operations teams

Prepare meeting agendas and support the recording of meeting minutes

Support the identification of incident trends and statistics

Program Support

Support HSE Advisors with pre-worksite visit planning (e.g., checking PPE and FR clothing orders, preparing safety meetings, and following up on focus inspection actions)





Assist in the development and review of project-specific safety documents (e.g., Safety Management Plans, Emergency Response Plans, Fire Response Plans)

Support the development of an annual review process for Protected Work Practices and Procedures

Support the development of learning tools, including toolbox talks, lessons learned, good catch reports, and internal training supplements

Support the HSE team with monthly safety meeting packages

Complete monthly inspections of office and shop locations with area managers and supervisors

Support HSE Advisors and employees with return-to-work programs and modified duties for returning injured workers

Support and participate in the Joint Occupational Health and Safety Committee, ensuring requirements are met and committee goals and initiatives are communicated transparently

Perform other duties as assigned

Education and Experience:

Proficiency in Adobe PDF and Microsoft Word, Excel, and Outlook

Ability to balance and prioritize numerous deadlines

Excellent organizational and documentation skills

Ability to work independently, as well work collaboratively with a team

Excellent communication (written and verbal) and teamwork skills

Excellent time management skills

Attention to detail, specifically with safety logs, reports, and compliance records

Results oriented

Prior Experience with a utility contractor and COR auditing preferred

1-5 years' HSE administration experience

Benefits
Arctic Arrow offers a competitive compensation and benefits package for the right individual.

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📌 HSE Administrator (Alberta)
🏢 Arctic Arrow Powerline Group
📍 Alberta