Sinai Health is seeking a Medical Secretary, Department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

In This Role You Will

Clinical support for the Medical Director/Clinical Oncology program with the Marvelle Koffler Breast Centre

Schedule patient appointments for clinics or procedures, including reminder calls

Prepare charts for daily clinics through the electronic medical record and ensuring all results are filed in the electronic chart

Validate OHIP health cards

OHIP billing: submission and reconciliation

Review messages and transfers messages to physicians with patient chart for follow-up

Prepare charts for new patient referrals

Retrieve release of information documents from patient charts in order to forward information to other physicians

Respond to referrals in a timely fashion; ensuring the correct and timely implementation of referrals to other providers/tests for patients

Maintain physicians’ calendars and schedules and processing clinical documentation through the electronic medical record, in addition to establishing forms, tables, spread sheets, etc. to capture monthly statistics and to maintain clinic processes/flow

Function in a public relations role with patients; provides timely, friendly and informative service to patients and families





Work collaboratively with other administrative support staff

Perform other duties consistent with the job classification as required

Job Requirements
Mandatory

Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution

1 years of related experience

Applicants with proven equivalent recent and related training and experience may be considered

Preferred

Experience working in a clinic/health setting

Proficiency with medical terminology and knowledge of computerized OHIP billing experience

Skills and Knowledge

Proficiency with Electronic Medical Record (EMR)

Proficient in Microsoft Word, Excel, Power Point, Outlook.

Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service

Superior written/oral and communication skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations

Demonstrated time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work

Demonstrated satisfactory work performance and attendance record

Temporary contract for up to Twelve [12] months
Job Type: Temporary Full Time

Hours (subject to change): 37.5 hours per week

Vacancy Type: New/Replacement Vacancy

Vacancies: 1

Employee Group: Non-Union

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📌 Medical Secretary, Department of Medicine (Ontario)
🏢 Mount Sinai Hospital (Toronto), Sinai Health
📍 Ontario