Receptionist Law Office Job Type: Full-time Salary Range: $45,000 $55,000 Our client, is an award-winning firm dedicated to providing exceptional customer service in family law, estate planning, and fertility law across British Columbia and Alberta.

They are seeking an outgoing, team-oriented Receptionist who can contribute to the firms positive and collaborative culture.

Position Overview The Receptionist will serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment.

This role requires strong communication skills, attention to detail, and experience in reception and administrative support within a law firm setting.

Key Responsibilities Client Service & Communication Greet clients, vendors, and visitors professionally and courteously.

Manage incoming calls for the Vancouver office and provide backup support for Calgary.

Respond to reception emails promptly and triage inquiries.

Support client intake: booking consultations, sending Teams links, running conflict checks, opening files, and coordinating with lawyers and staff.

Administrative & Operational Support Provide administrative assistance to the Vancouver team, COO, and Marketing Manager.

Draft and format documents and maintain accurate electronic records.

Update shared forms and manage online scheduling via Acuity.

Collaborate with reception team members and assist with onboarding and cross-training.

Coordinate cheque handling and courier arrangements.





Office & Facilities Support Maintain reception and boardroom areas to ensure cleanliness and professionalism.

Oversee kitchen and copy room organization and liaise with vendors for supplies and equipment.

Monitor inventory and place orders as needed.

Act as tenant floor warden, managing emergency procedures and fire safety compliance.

Professional Standards Adhere to company policies and contribute to a positive workplace culture.

Demonstrate strong organizational skills and ability to prioritize tasks.

Qualifications & Skills Administrative designation or working toward one preferred.

Minimum 3 years experience as a receptionist or LAA/administrator in a law firm.

Excellent written and verbal communication skills.

Strong interpersonal skills and ability to work collaboratively as a team player .

Organized and meticulous capacity with strong attention to follow-up and detail.

Proficiency in MS Word, Excel, Outlook, Adobe, MS Teams; experience with Unity is an asset.

Ability to multitask and work collaboratively in a quick-paced environment. CPR and First Aid certification required (training provided if needed).

Full-time, in-office attendance required; occasional overtime may be necessary.

About Arlyn Recruiting & How to Apply Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions.

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📌 Receptionist - Law Firm (Calgary)
🏢 Arlyn Recruiting
📍 Calgary