Full Time | Alert Bay

Position Title: Administrative Assistant - KCFS

Salary: $50,651-$59,095 annually

Reports to: K'wak'walat'si Child and Family Services

Posting closes: Until filled

About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team. This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.

Key Responsibilities

Create and maintain Service Request, Family Service, and Resource files for KCFS

Maintain administrative and client files within the Ministry computer database system

Prepare documents for transfers in and out

Meet with the delegation team on a biweekly basis

Organize and assist with KCFS events, activities, and programs

Provide general administrative support, including paperwork and purchase orders

Assist with Extended Family Plan perks and related administration

Coordinate administrative details such as catering, honoraria, and travel





Collaborate with team members and external partners to support accountability and effective service delivery

Skills and Experience

Two years of experience working with client records is considered an asset

Experience using computer programs and applications, including databases, Microsoft Excel, internet applications, keyboarding, and word processing

Strong written and verbal communication skills

Ability to plan, organize, and coordinate complex administrative details

Ability to work effectively in a challenging environment and adapt to change

Ability and willingness to collaborate with team members and external partners

Reliable, hardworking, and well-organized

Education/Qualifications

Grade 12 or equivalent preferred

Certificate or diploma in office management, administrative support, or a related field is considered an asset

Valid BC Class 5 Driver's Licence and access to a reliable vehicle

Clean criminal record check appropriate for working with children and vulnerable adults

Other Job Requirements

Ability to work flexible hours, including evenings and weekends

Ability to handle client and administrative records appropriately

Ability to work collaboratively as part of the KCFS team

We thank all applicants for their interest; only shortlisted candidates will be contacted

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📌 Administrative Assistant - KCFS (British Columbia)
🏢 Trimark People Solutions
📍 British Columbia