Vanier Children's Mental Wellness is proud to be recognized across Southwestern Ontario as a trusted leader in children’s mental health. We are the Lead Agency for Child and Youth Mental Health System planning in our region. We’ve been here for families, for more than 60 years, offering innovative care and support for children and youth who are facing emotional and behavioural challenges.

As a registered charity and not-for-profit organization, we are funded by the Ministry of Health and the Ministry of Children, Community and Social Services. We deliver culturally responsive, accessible mental health services to children, youth, and families while providing system leadership and advocating to improve care in our community.

Position Summary
Under the supervision of the Human Resource Manager, the Human Resources Assistant will assist in supporting the administrative aspect of the HR function, including recruitment initiatives, special projects and including expanding HRIS functionality.

Qualifications & Experience

Minimum 2-year college diploma

Bachelor’s Degree with the focus on HR is a strong asset

1-year Human Resources experience (including internships or co-op terms)

CHRP designation (or working towards) is a strong asset

Exceptional organization skills with strong attention to detail

A results-oriented mindset and ability to relate to people at all levels

A passion for internal customer service

Strong Microsoft Office skills and excellent social media knowledge ability to work independently.

Duties & Responsibilities
Employee Records & HR Administration





Maintainaccurateemployee personnel files (digital and paper)

Update HRIS records for new hires, changes, and terminations

Generate basic HR reports and data summaries

Serve as a first point of contact for HR-related questions

Respond to routine employee inquiries professionally and discreetly

Assistwith internal HR communications and announcements

Track training participation and professional development activities

Assistwith learning management systems

Laise with payroll regarding new hires and terminations (hours, changes, deductions)

Support advantages enrollment and changes

Track benefit eligibility periods and deadlines

Prepare agendas and take meeting minutes for Joint Health & Safety Committee (JHSC) meetings and other HR-related meetings

Onboarding & Offboarding

Supports end-to-end recruitment by posting jobs, screening candidates, coordinating interviews, preparing hiring documentation, and assisting with offers and pre-employment requirements.

Prepare onboarding materials and employee files

Placement student coordination

Coordinate orientation sessions and first-day logistics

Collect and process employment forms (tax, benefits, policies)

Manage system access requests and badge/key coordination

Support exit processes,



including documentation and asset return

Key Skills

Robust organizational and multitasking skills

Professional communication (written and verbal)

Attention to detail and accuracy

Discretion and confidentiality

Basic knowledge of employment standards and HR practices

Proficiencywith Microsoft Office / HRIS systems

Requirements

A valid driver’s license and access to a reliable vehicle

2 Step TB test & Fit to Work

Criminal Record and Judicial Matters Check (CRJMC) Police Check

Schedule

35-hour work week

Monday- Friday

Job Type

16 month Contract Position

Work Location

In person

Please note that Vanier does not use Artificial Intelligence to screen, assess or select applicants. Existing Vacancy

Vanier is committed to building a diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages women, Indigenous persons, persons with a disability and members of visible minority groups to apply.

Vanier is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

While we appreciate your interest, only those selected for an interview will be contacted. Any information obtained during recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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📌 Human Resources Assistant- 1 Year Contract (Ontario)
🏢 Vanier
📍 Ontario