Employment Status: Permanent Part time (PCA 7)
FTE: 0.6
Hours of Work: Weekdays/Weekends; 8-hour shifts (2:00pm-10:00pm)
Position Type: Replacement
Work Location: On-site Required
Expected Rate: $27.654/hr
Clerical Associate
If you would like to work with a team of professionals who are committed to enriching the lives of patients, we invite you to join Runnymede Healthcare Centre as a Clerical Associate.

Position summary:
The Clerical Associate provides support to the patient care team. He/she also acts as a navigator for patients and families. Complete coordination duties to ensure the patient care is organized and standardized. He/she is a key contact for patients, substitute decision makers (SDMs), LHIN, Patient Flow team, lab team, healthcare providers, and community partners.

Responsibilities include:

Assists team leader(s) to ensure that non-clinical tasks are completed/followed-up during and from previous shift(s)

Ensures timely accomplishment of operational and strategic projects across the floor

Complete all care delivery, safety and equipment related audits as assigned

Ensure that admissions, discharges and transfers are coordinated smoothly across the floor

Register the patient upon admission

Contributes to a well-organized and positive work environment

Create a climate of effective communication with staff, patients, SDMs, families and other members of the inter-professional team

Advocate for protecting and promoting the patient’s autonomy, respect, privacy and dignity

Coordinate activities related to care delivery across the floor including Vocera tracking

Manage clinical equipment inventory and facilitate/track biomedical service requests

Ordering equipment and supplies





Coordinate and follow up regarding Lab Reports and update resources for Physicians’ rounds

Coordinates staff meetings and supports the completion of agenda and minutes.

Coordinates with health information services to carry out all health information access requests

Coordinates with Facilities and IS to ensure equipment requirements are met

Scheduling of patient appointments, transportation and escorts

Provide dictations for physician review and distribution to other units, as required

Distribute diagnostic results to team leads/nurses daily, as they become available

Provide support to font-line team during Emergency Transfers while updating the organization as a whole through email based communication

Under the direction of management, communicate hospital wide changes/initiatives to family members and patients

The successful candidate will have the following qualifications/experience:

High School Diploma required or equivalent. Office Administration certificate/diploma preferred. Knowledge of Medical Terminology preferred.

Minimum one (1) year recent related clerical experience, in a hospital setting required

Proficient in MS Office Suite, EMR, and data entry/keyboarding skills

Excellent verbal and written communication skills

Good problem solving skills and exceptional organizational skills and attention to detail





The ability to work independently and in a team environment and excellent proven attendance record

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

We are committed to fostering a positive experience for all Indigenous applicants whether you're First Nations (status or non-status), Inuit, or Métis and welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment. Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital’s obligations pursuant to the Ontario Human Rights Code.

#J-18808-Ljbffr

📌 Clerical Associate (Ontario)
🏢 Runnymede Healthcare Centre
📍 Ontario