Proposal/Admin Coordinator
Markham, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Proposal/Admin Coordinator!

Your work workplace at EXP
In this role, you will be a part of theTransportation group, based inMarkham, ON, ONoffice and have the opportunity to work on a variety of projects.

What a day at EXP has in store for you

Work directly with the Vice President of Transportation

Coordinate meetings and travel arrangements

Edit and format reports, proposals, and other technical documents

Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.

Compose and distribute meeting notes, routine correspondence, and reports

Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning

Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.





Provide backup/ break coverage for the front office including switchboard/ reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers

Provide backup support for the other admin teams and divisions as necessary

Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission

Create, refine, and deliver high-quality presentations

Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials

Establish and maintain positive relationships with internal teams at all levels

What your experience looks like

1-4 years of administrative experience, ideally in theEngineeringConsultingindustry

Excellent time management and organizational skills

Ensures accuracy and quality through strong attention to detail

Persistent, enthusiastic, and driven

Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook,Microsoft Project,and SharePoint)

Demonstrates strong English language skills in writing, editing, and proofreading.

Ability to multitask and work within tight deadlines

Experience with CRM software, especially Deltek Vantagepoint is an asset

Flexibility to work overtime

Excels in team-based environments to drive collective success

This job posting is for an existing position vacancy within our organization.

The salary range for this role is between$49.4K - $69.1K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [email protected].

#J-18808-Ljbffr

📌 Proposal/Admin Coordinator (Ontario)
🏢 EXP Services
📍 Ontario