Administrative Assistant
Sylvan is a premier AI-enabled construction services platform powering North American industries through a wide range of multi-trade capabilities. With expertise spanning data centers, energy, automotive, higher education, government, retail, commercial and industrial sectors, Sylvan provides advanced services from planning to project execution and ongoing service maintenance. By combining intelligent technology, expertise, and a commitment to safety and quality, Sylvan is dedicated to driving success for its clients and partners.

Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This role is ideal for someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and can effectively manage multiple priorities while maintaining a welcoming and professional front-desk presence. The Administrative Assistant will play a key role in keeping office operations running smoothly while providing administrative support across multiple teams.

Essential Duties & Responsibilities

Answer, screen, and direct incoming phone calls while taking and delivering accurate messages

Respond to general inquiries via phone and email in a professional and timely manner





Maintain an organized and welcoming reception area

Monitor office supply inventory and coordinate replenishment as needed

Receive, sort, and distribute incoming mail, packages, and courier deliveries

Prepare and manager outgoing mail and correspondence.

Perform general clerical duties including filing, photocopying, scanning, and document management

Provide administrative support and assist with overflow tasks for multiple departments as needed

Support day-to-day operations while ensuring a positive experience for visitors and employees

Required Skills & Experience

Administrative, receptionist, office coordinator, or related experience preferred

Proficiency with Microsoft Office applications including Outlook, Word, and Excel required

Strong verbal and written communication skills with the ability to interact professionally with employees, customers, and vendors

Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously

Willingness to learn, adaptability, reliability, and a strong team-player mindset

Ability to maintain highly qualified and attentive front-desk presence while supporting multiple teams and priorities

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📌 Administrative Assistant (Ontario)
🏢 Sylvan
📍 Ontario