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Job Title
Program & Department
Regular / Temporary
Regular
Full / Part Time
Full-Time
Temporary End Date (Anticipated)
Union
Non Union
Requisition Close Date
05 October 2026
Salary Plan / Job Grade
$46.22 - $54.15 ( NU_07 )
Job Posting Reason
Current Vacancy
Job Summary & Requirements
Reporting to the Manager, Project Management Office, the Project Management Coordinator is a vital member of the Project Management Team, responsible for leading lower-complexity projects and driving quality improvement initiatives while supporting project implementation at every stage.
This role calls for a self-directed, analytical, and organized individual. The Project Management Coordinator will collaborate closely with both internal members of Team RVH and external partners as needed to align with the organization’s strategic directions and priorities.
The Project Management Coordinator takes the lead on planning and implementing projects and quality improvement initiatives. They guide team resources across the organization to ensure that project objectives are met on time and within budget, adhering to defined scope, timeline, and cost parameters.
Additionally, the coordinator will support Project Management Leads in planning, managing, and monitoring complex projects from concept through to implementation. They will effectively manage and support multiple projects and initiatives to fulfill the organization’s deliverables.
During critical implementation periods, the ability to work off-hours and/or non-business hours may be required. The Project Coordinator Lead position currently works on a flexible hybrid on-site / work-from-home model.
Responsibilities Project Initiation Engage with the project sponsor and/or champion to clearly define the proposed project’s objectives, benefits, statement of work and alignment with organizational strategies
Collaborate with departmental leaders to identify areas affected by the proposed project and how it connects with existing initiatives
Lead the working group in researching the project subject matter, benchmarking with other organizations to gain insights into best practices, and assess the feasibility of the proposed project
Develop strong working relationships with internal and external stakeholders, including staff, leaders, physicians, vendors, regional partner hospitals and other external organizations
Lead the working group in the development of a high-level budget, timelines and milestones for the project
Provide support as needed for Project Management Leads with all activities listed above
Project Planning Lead the Project Team to clearly define the project scope, objectives, deliverables and performance measures
Confirm and validate the resources required for the project, collaborating with necessary leaders to ensure staff availability aligns with project timelines
Develop a project organizational and reporting structure and establish team member accountability by facilitating the creation of a Team Terms of Reference




Create the project work breakdown structure, including: defining the required activities, developing a logical activity sequence, assigning specific resources, obtaining activity durations and creating the master project schedule
Develop a detailed communication strategy with project stakeholders and team, including determining how to engage stakeholders, key project messages and the ideal communication frequency and format. Correlate all of the data to write the Project Communication Plan
Identify project risks, constraints and dependencies in collaboration with project team; analyze the likelihood and impact of each risk and develop an appropriate mitigation strategy
Lead and support workflow process mapping sessions with project teams and stakeholders
Provide support as needed for Project Management Leads with all activities listed above
Project Execution Organize and plan project team meetings to review progress and ensure that tasks are completed on-time and within budget and address where appropriate
Motivate and mentor project team members to create a high-functioning and productive team addressing performance issues where appropriate
Manage conflict resolution within the team
Provide appropriate and timely communication to the various stakeholders groups, e.g. deliver status update presentations to the project teams
Identify, track and communicate issues/variances as they arise and escalating critical items
Prepare and deliver project status reports to the sponsor and champion
Provide support as needed for Project Management Leads with all activities listed above
Project Closing Oversee transition of project work to operational workflow
Obtain final acceptance from project customer
Conduct post-implementation review, using a gap analysis approach to ensure that project goals were achieved, stakeholders were satisfied and identify outstanding tasks and lessons learned
Write and distribute final project reports and archive project documentation
Provide support as needed for Project Management Leads with all activities listed above
Education Diploma or Degree in Health Administration, Business, Leadership, Quality Improvement, or Project Management
Certified Associate of Project Management (CAPM) and/or Project Management Professional (PMP) designation preferred
Change Management certification preferred
Lean, Six Sigma, or other Quality Improvement certification preferred
Experience About 3 years' experience building and maintaining effective team and working relationships
About 3 years' experience in a similar role, preferably in a complex healthcare setting
Evidence of continuing education in related fields




Competency Ability to engage partners at all levels of the organization
Ability to delegate and assign work to resources
Ability to use conflict resolution tools and techniques
Understanding of budgets and fiscal responsibility
Demonstrated skills in coaching, mentoring, facilitation and team building
Effective communication and presentation skills
Proven critical thinking and problem solving skills
Demonstrated leadership ability
Exhibits the core values of Royal Victoria Regional Health Centre: Team up, Be kind, Do great things, Inspire Trust and Be bold
Equity & Inclusion RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti-oppressive, respectful, and culturally safe workplace.
We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Right Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person.
Accommodations RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier-free process, and recognize each applicant’s needs are different.
We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment at [email protected].
RVH does not use artificial intelligence (AI) to screen, assess, or select applicants.
Equity & Inclusion RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti-oppressive, respectful, and culturally safe workplace.
We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Right Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person.
To learn about how RVH is taking steps to create and sustain an equitable, inclusive, accessible and culturally-safe environment, please visit: https://www.rvh.on.ca/about-rvh/equity-inclusion/
Accommodations RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier-free process, and recognize each applicant’s needs are different.
We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment at [email protected].
RVH does not use artificial intelligence (AI) to screen, assess, or select applicants.

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📌 Project Management Coordinator (Ontario)
🏢 Royal Victoria Regional Health Centre
📍 Ontario